Florida Form HSMV 82223 is the Notice of Sale and/or Bill of Sale for a Motor Vehicle, Mobile Home, Off-Highway Vehicle, or Vessel, and any Florida seller uses it to officially tell the Florida Department of Highway Safety and Motor Vehicles that they no longer own the property. Filing it on time protects the seller from tickets, tolls, crashes, and civil suits tied to a vehicle they already sold, while also giving the buyer a written record of the transfer.
The form solves a real and costly headache. Florida sees more than 1.4 million title transfers a year, and a seller who never files HSMV 82223 can be billed for parking fines, red-light camera tickets, and even crash damages caused by the new owner. Filing takes about ten minutes, but skipping it can cost thousands.
Here is what you will learn in this guide:
- 📝 What every line, box, and signature on Form HSMV 82223 actually asks for
- 🚗 How sellers, buyers, dealers, and executors each complete the form correctly
- ⏰ The 30-day deadline, the $20 late fee, and the liability rules under Florida Statute §319.22
- 💡 Three real filled-out scenarios for a car, a boat, and an inherited mobile home
- ⚠️ The top mistakes that get filings rejected and how to dodge each one
What the Form Is and Who Must File It
Florida Form HSMV 82223 is a dual-purpose document. It works as a Notice of Sale, which the seller files with the state to release liability, and as a Bill of Sale, which both parties sign to document the transfer of ownership. The current revision date is printed in the lower-left corner of the form, and you should always confirm you have the latest version on the FLHSMV forms library.
The form covers four kinds of property: motor vehicles, mobile homes, off-highway vehicles (OHVs), and vessels. A motor vehicle includes cars, trucks, motorcycles, and RVs. A mobile home means a manufactured home titled in Florida. An off-highway vehicle covers ATVs and ROVs not driven on public roads. A vessel covers boats with a Florida title or registration.
Anyone who transfers ownership of these items can file the form. Private sellers use it most often. Licensed dealers use it when reporting wholesale transactions. Executors and personal representatives use it when settling estates. Donors use it when gifting a vehicle to a family member.
Filing is governed by Florida Statute §319.22, which requires the buyer to apply for a new title within 30 days of the sale, and by Florida Statute §319.23, which lets sellers file a Notice of Sale to end their legal connection to the vehicle. The consequence of ignoring §319.22 is a $20 late title fee plus possible registration delays. A common misconception is that the buyer alone is on the hook; in reality, the seller stays exposed to civil liability until a Notice of Sale or new title is on file.
Before You Start: Documents and Information You Need
Pull every document below before you open the PDF. Missing data is the single biggest reason filings get bounced.
- Florida Certificate of Title. You need the title in hand because the VIN, year, make, and title number all come from it. Without it, the buyer cannot register the vehicle, and you will have to apply for a duplicate using Form HSMV 82101.
- Government-issued photo ID for both parties. Florida requires a driver license or state ID number on the form. If you skip this, the tax collector will reject the filing at the counter.
- Current odometer reading. Federal law and Florida law both require a written odometer disclosure for vehicles less than 20 model years old, under the federal Truth in Mileage Act. Wrong mileage is a federal crime.
- Sale price or gift value. Even gifts must show a value because the Florida Department of Revenue uses it to set sales tax owed by the buyer.
- Buyer’s full legal name and address. Use what appears on their driver license, not a nickname.
- Lien information, if any. If a bank still holds a lien, you cannot transfer clean title until you attach a lien satisfaction using Form HSMV 82260.
- Date and time of sale. Liability ends at the exact moment shown on the form, so be precise.
- Power of Attorney, if applicable. If someone signs for the seller, attach Form HSMV 82053.
- Hull Identification Number (HIN) for vessels. Boats need the HIN in addition to the title number.
- Death certificate or Letters of Administration for estates. Executors must show authority to sign.
Each item matters because the clerk cross-checks every entry against state databases. A missing odometer reading triggers a hold. A missing lien release blocks the title transfer. A missing ID number forces a return trip to the tax collector.
Where to Get the Form and How to Access It
The official PDF lives on the FLHSMV form page for HSMV 82223. You can also pick up a paper copy at any Florida tax collector service center or FLHSMV regional office. Public libraries often keep printed stacks too.
The PDF is fillable on a desktop. Open it in Adobe Acrobat Reader, type entries directly into the boxes, then print two copies. One copy goes to the buyer. The other goes to the FLHSMV or the seller’s records.
You can also file the Notice of Sale portion online through the FLHSMV “Report a Sold Vehicle” portal. The online tool covers only the seller’s notice; the bill-of-sale portion still needs ink signatures for the buyer’s title application. The portal asks for the same fields as the paper form, so having the PDF in front of you speeds things up.
A common misconception is that downloading any 82223 PDF off the internet works. Third-party copies often use outdated revision dates that the tax collector will refuse. Always pull the current version directly from flhsmv.gov on the day you file.
Step-by-Step: How to Fill Out Form HSMV 82223 Line by Line
The form is one page divided into clearly labeled sections. Work top to bottom. Use blue or black ink if filling by hand, and print in capital letters.
Section 1: Type of Transaction (Notice of Sale or Bill of Sale)
Plain English. Two checkboxes at the top of the form ask whether you are filing a Notice of Sale, a Bill of Sale, or both. The Notice of Sale tells the state. The Bill of Sale is the contract between buyer and seller.
How to answer it. Check both boxes in nearly every private sale. The Notice protects the seller, and the Bill of Sale gives the buyer proof of purchase to register the vehicle.
Example. Maria Lopez sells her 2019 Toyota Corolla to David Chen. Maria checks both “Notice of Sale” and “Bill of Sale” on the same form.
Nuance. A licensed dealer who already issues its own bill of sale on dealership letterhead may check only the Notice of Sale box.
Common mistake. Sellers sometimes check only “Bill of Sale” because they think handing the buyer a signed paper is enough. The state never gets the notice, and the seller stays liable for the buyer’s tickets and crashes.
Misconception. Many filers believe checking both boxes doubles the filing fee. There is no fee for filing a Notice of Sale by itself, and the bill of sale is free either way.
Section 2: Description of Vehicle, Mobile Home, Off-Highway Vehicle, or Vessel
Plain English. This block asks for the year, make, body type, title number, VIN or HIN, color, and license plate number of the property being sold.
How to answer it. Copy each entry exactly as it appears on the Florida Certificate of Title. Use MM/DD/YYYY for any dates and all caps for letters in the VIN.
Example. David buys a 2019 TOYOTA COROLLA, body type 4D, VIN 1NXBR32E29Z000000, plate AB12CD, color WHITE, title number 0123456789.
Nuance. For vessels, the HIN replaces the VIN, and the form has a separate line for the Florida vessel registration number that begins with “FL.”
Common mistake. Filers transpose digits in the VIN. The DMV system flags any VIN that does not match the title file, which voids the filing until corrected.
Misconception. Some sellers think the odometer reading belongs in the vehicle description block. It actually goes in the dedicated odometer disclosure section near the bottom of the form.
Section 3: Selling Price
Plain English. This line asks how much the buyer paid for the property.
How to answer it. Write the full purchase price in U.S. dollars. For a gift, write “GIFT” and add the fair-market value in parentheses, because the Florida Department of Revenue uses that figure to assess use tax.
Example. Maria writes $14,500.00 in the selling price box for the Corolla sale.
Nuance. If the buyer trades in another vehicle, list only the cash portion paid; the trade-in value goes on the buyer’s Form HSMV 82040 title application.
Common mistake. Sellers write a low price on the form to help the buyer pay less sales tax. Florida calls this fraudulent valuation, and the Department of Revenue can audit both parties and assess penalties under Florida Statute §212.05.
Misconception. Many believe a $1 sale avoids tax. Florida assesses use tax on fair market value, not the stated price, when the price looks artificially low.
Section 4: Date of Sale
Plain English. This box records the calendar date ownership transferred.
How to answer it. Use MM/DD/YYYY format. Write the date you handed over the keys and signed the title, not the date you negotiated.
Example. Maria writes 04/15/2026 for the day she handed David the keys.
Nuance. If the sale crosses midnight, use the date the title was signed by both parties, because that is the legal moment of transfer under §319.22.
Common mistake. Sellers backdate the form to extend a tag’s validity. Backdating is a third-degree felony under Florida Statute §319.33.
Misconception. Some filers think the date of sale is the same as the date the buyer registers the vehicle. They are different: the sale date controls liability; the registration date controls plates and stickers.
Section 5: Seller Information
Plain English. This block captures every seller’s full legal name, driver license or FEID number, address, and signature.
How to answer it. Print each seller’s name as it appears on the title. If two sellers are listed with the word AND, both must sign. If listed with OR, only one must sign.
Example. Maria Lopez prints her name, writes Florida driver license L1234567890123, lists 123 Palm Ave, Tampa, FL 33602, and signs.
Nuance. A business seller writes the Federal Employer Identification Number (FEID) instead of a driver license number, and an authorized officer signs.
Common mistake. A spouse signs for the other spouse without a Power of Attorney. The clerk rejects the filing because Florida requires each titled owner to sign personally unless HSMV 82053 is attached.
Misconception. Filers think a typed name counts as a signature on the paper form. Wet-ink signatures are required for the bill of sale; only the online portal accepts e-signatures.
Section 6: Purchaser Information
Plain English. This block lists every buyer’s full legal name, driver license or FEID number, address, and signature.
How to answer it. Match the buyer’s driver license exactly. List co-buyers with AND if both must sign future title transfers, or OR if either may.
Example. David Chen prints his name, writes Florida driver license C5678901234567, lists 456 Bay St, Sarasota, FL 34236, and signs.
Nuance. Out-of-state buyers can list their home-state driver license number; Florida accepts it on this form, although their home state’s DMV will handle the new title.
Common mistake. Buyers list a P.O. Box. Florida wants a physical address for vehicle records; a P.O. Box can delay registration mail.
Misconception. Many think AND/OR only matters for joint bank accounts. On a Florida title, the choice controls who can sign to sell the vehicle next time.
Section 7: Odometer Disclosure Statement
Plain English. This block asks for the exact mileage at the time of sale and whether that mileage is actual, exceeds mechanical limits, or is not actual.
How to answer it. Read the odometer at hand-off. Write the number with no tenths. Check one of the three boxes. Both seller and buyer sign and date the disclosure.
Example. Maria writes 78,452 miles, checks “Actual Mileage,” and both she and David sign the odometer block on 04/15/2026.
Nuance. Vehicles 20 model years old or older are exempt from disclosure under the updated federal odometer rule. For a 2026 sale, anything model year 2005 or older is exempt.
Common mistake. Sellers leave the odometer block blank because the car is “old enough.” If the vehicle is 19 years old or newer, blank means rejected. If 20 or older, write “EXEMPT.”
Misconception. Many think rolling the odometer back by even a few thousand miles is harmless. It is a federal felony under 49 U.S.C. §32703 carrying up to three years in prison.
Section 8: Lien Information
Plain English. This block asks whether a lender holds a lien on the property, and if so, the lender’s name and address.
How to answer it. If the title shows a lien, list the lender exactly as it appears, then attach a lien satisfaction Form HSMV 82260 signed by the lender.
Example. Maria’s Corolla had a Wells Fargo Auto loan. She lists “WELLS FARGO AUTO, P.O. BOX 10347, DES MOINES, IA 50306” and attaches the lien release.
Nuance. If the lien was paid off years ago but never removed from the title, the seller must still get a written lien release before transferring the title.
Common mistake. Sellers ignore an old lien printed on the title because the loan is paid. The state still treats the lien as active and blocks the buyer’s registration.
Misconception. Filers believe a personal letter from the bank is enough. Florida wants the official lien satisfaction form or a notarized release on lender letterhead.
Section 9: Co-Owner Indicator (AND/OR)
Plain English. When two people are buying together, this line tells the state whether both must sign to sell next time (AND) or only one needs to sign (OR).
How to answer it. Circle or write the word that fits the buyers’ wishes. Most spouses choose OR for convenience. Business partners often choose AND for protection.
Example. David Chen and his wife Lisa Chen choose OR so either of them can sign the title in the future.
Nuance. If the buyers leave this blank, Florida defaults to AND, which can cause headaches in a divorce or death.
Common mistake. Filers write & instead of AND. The clerk reads & literally and rejects the form.
Misconception. Many think OR creates joint tenancy with right of survivorship. It does not; that requires the phrase “or survivor” on the title.
Section 10: Notary Acknowledgment (When Applicable)
Plain English. Some Florida counties and some lien-related transfers require a notary public to witness the signatures.
How to answer it. Sign in front of the notary, who then completes the acknowledgment block with name, commission number, and seal.
Example. Maria signs in front of notary Carla Rivera, who stamps the form and writes commission GG123456 expiring 06/01/2027.
Nuance. Most private sales do not require notarization, but vessels valued over $10,000 and mobile-home transfers often do, under Florida Statute §328.46 for vessels.
Common mistake. Filers notarize everything “to be safe,” then realize the notary used the wrong wording (jurat vs. acknowledgment) and the form must be redone.
Misconception. Many believe a notary verifies the truth of what is on the form. The notary only verifies the identity of the signer, not the accuracy of the entries.
Three Filled-Out Examples Using Real Scenarios
Scenario 1: Maria Sells a 2019 Toyota Corolla to David
| Form Section | What Maria and David Enter |
|---|---|
| Type of Transaction | Both Notice of Sale and Bill of Sale boxes checked |
| Vehicle Description | 2019 TOYOTA COROLLA, 4D, VIN 1NXBR32E29Z000000, WHITE |
| Title Number | 0123456789 |
| Selling Price | $14,500.00 |
| Date of Sale | 04/15/2026 |
| Seller Info | Maria Lopez, DL L1234567890123, 123 Palm Ave, Tampa FL 33602 |
| Purchaser Info | David Chen, DL C5678901234567, 456 Bay St, Sarasota FL 34236 |
| Odometer | 78,452 miles, Actual Mileage |
| Lien Information | None |
| Signatures | Both sign and date 04/15/2026 |
Scenario 2: Carlos Gifts a 2008 Boston Whaler to His Daughter
| Form Section | What Carlos and Sofia Enter |
|---|---|
| Type of Transaction | Both boxes checked |
| Vessel Description | 2008 BOSTON WHALER 170 MONTAUK, HIN BWCE1234A808 |
| Florida Registration | FL1234AB |
| Selling Price | GIFT (fair market value $18,000) |
| Date of Sale | 03/02/2026 |
| Seller Info | Carlos Ramirez, DL R7654321098765, 789 Gulf Dr, Naples FL 34102 |
| Purchaser Info | Sofia Ramirez, DL R1122334455667, 901 Bayshore Dr, Miami FL 33133 |
| Odometer | EXEMPT (vessel) |
| Notary | Both signatures notarized by Janet Pierce, GG987654 |
| Signatures | Both sign and date 03/02/2026 |
Scenario 3: Janet, as Executor, Sells Her Late Father’s Mobile Home
| Form Section | What Janet and the Buyer Enter |
|---|---|
| Type of Transaction | Both boxes checked |
| Mobile Home Description | 2001 PALM HARBOR DOUBLEWIDE, VIN PH2001A and PH2001B |
| Title Number | 9876543210 and 9876543211 |
| Selling Price | $42,000.00 |
| Date of Sale | 05/10/2026 |
| Seller Info | Estate of Robert Miller by Janet Miller, Personal Representative, DL M2233445566778 |
| Purchaser Info | Aisha Johnson, DL J3344556677889, 22 Oak Ln, Ocala FL 34470 |
| Odometer | EXEMPT (mobile home) |
| Attachments | Letters of Administration, certified death certificate |
| Signatures | Janet signs as PR; Aisha signs as buyer; notarized |
How to File the Completed Form
You have three filing channels, and you can mix and match.
In person at a tax collector office. Bring the completed form, the original title, ID, and any attachments to a Florida tax collector service center. The Notice of Sale portion costs nothing. A buyer titling the vehicle pays the $77.25 title fee (or $85.25 for out-of-state titles) plus tag fees. Pay by cash, check, debit, or credit (a small surcharge applies). Processing is same-day, and the clerk hands you a printed receipt that serves as proof of filing.
By mail. Send the form to the Bureau of Titles and Registrations, Neil Kirkman Building, 2900 Apalachee Parkway, MS 72, Tallahassee, FL 32399, using the address on the FLHSMV mail page. Include a check for any title fee. Processing runs 10 to 14 business days. Keep a USPS Certified Mail receipt as proof of filing.
Online via the “Report a Sold Vehicle” portal. Visit the FLHSMV portal and enter the title number, sale date, and buyer information. There is no fee. The portal sends an instant confirmation email; save it as proof of filing. The online channel covers only the Notice of Sale; the buyer still needs the paper bill of sale to register.
A common misconception is that giving the buyer the form is the same as filing it. Until FLHSMV has the Notice of Sale on file, the seller’s name still shows on the vehicle record.
What Happens After You File
Once the Notice of Sale hits FLHSMV’s database, the seller’s record updates within 24 hours for online filings and within two weeks for mailed filings. The buyer then has 30 days from the sale date to apply for a new title using Form HSMV 82040. Until that title transfer goes through, the buyer can drive the vehicle on the seller’s plate only if the seller leaves the plate on, which is risky and not recommended.
Florida law allows the seller to remove the license plate at the moment of sale. Plates belong to the person, not the vehicle, under Florida Statute §320.0609. The seller can transfer the plate to another vehicle they own or surrender it at the tax collector for a partial refund of unused registration months.
If the buyer fails to title the vehicle within 30 days, FLHSMV charges a $20 late title fee. The fee falls on the buyer, not the seller, as long as the Notice of Sale is on file. A misconception is that the seller can be ticketed for the buyer’s delay; once the Notice is filed, the seller is legally clear.
Mistakes to Avoid When Filling Out the Form
- Skipping the Notice of Sale entirely. The seller stays on the hook for tolls, tickets, and crash liability.
- Backdating the date of sale. A felony under §319.33; can void the entire transfer.
- Wrong VIN or HIN. The clerk rejects the filing until corrected.
- Blank odometer reading on a vehicle under 20 years old. Federal violation that voids the title transfer.
- Listing a P.O. Box for the buyer. Delays the buyer’s registration and tag mailing.
- Missing co-owner signature on an “AND” title. The transfer is void without both signatures.
- Underreporting the sale price. Triggers a Department of Revenue audit and tax penalties.
- Forgetting to attach a lien release. Buyer cannot title the vehicle and may demand a refund.
- Using an outdated form revision. Tax collectors refuse old versions outright.
- Failing to keep a copy. Without a copy, the seller has no defense if liability is disputed later.
- Notarizing with the wrong wording. A jurat where an acknowledgment is needed forces a redo.
- Letting the buyer keep the seller’s plate. Exposes the seller to that plate’s tickets and tolls.
Do’s and Don’ts
Do’s
- Do file online the same day to start the liability clock immediately.
- Do keep a stamped or emailed copy because it is your only proof if a dispute arises.
- Do remove your license plate before the buyer drives away to protect yourself from toll and traffic tickets.
- Do verify the buyer’s ID against the driver license they list on the form.
- Do write all entries in capital letters because state databases ingest data in upper case.
- Do match the title exactly for VIN, names, and lien information; mismatches cause rejections.
Don’ts
- Do not accept partial payments without a separate promissory note because a bill of sale alone shows the sale as complete.
- Do not write “$1” for a real sale because Florida taxes the fair market value anyway.
- Do not let the buyer drive off without filing the Notice of Sale even if you trust them.
- Do not sign blank fields since anyone can write in numbers later that bind you.
- Do not skip the odometer block on any vehicle 19 years old or newer.
- Do not mail the original title to the buyer without first verifying their identity, because lost titles take weeks to replace.
Pros and Cons of Filing on Your Own vs. With Help
Pros of filing pro se (yourself)
- Free Notice of Sale filing because the state charges nothing for the seller’s notice.
- Fast online submission that takes under ten minutes through the FLHSMV portal.
- Full control over the timing and language of the bill of sale.
- No third-party access to your personal financial data.
- Immediate confirmation when filed online, giving you peace of mind the same day.
Cons of filing pro se
- No professional review to catch a missing lien release or odometer issue.
- Risk of using the wrong form revision if you grab a third-party PDF.
- Potential for notary errors when wording matters, like vessel transfers.
- No legal advice if the buyer later sues to unwind the sale.
- Time spent learning the rules that a dealer or attorney already knows.
A licensed Florida title agent or a board-certified motor vehicle attorney can charge $50 to $300 to handle the paperwork. For a straightforward private sale, most filers do fine alone. For estate sales, salvage titles, or out-of-state buyers, paid help is often worth the cost.
Notice of Sale vs. Bill of Sale at a Glance
| Feature | What It Does |
|---|---|
| Notice of Sale | Tells FLHSMV the seller no longer owns the vehicle |
| Bill of Sale | Documents the contract between buyer and seller |
| Filed With | FLHSMV (Notice) and kept by both parties (Bill) |
| Fee | $0 for Notice; $0 for Bill |
| Liability Effect | Notice ends seller’s liability; Bill proves transfer |
| Required Signatures | Seller only for Notice; both for Bill |
| Filing Channel | Online, mail, or in person |
| Proof Kept | Confirmation email or stamped copy |
FAQs
Is Form HSMV 82223 required for every Florida vehicle sale?
No. The Bill of Sale portion is optional, but filing the Notice of Sale is strongly recommended because it ends the seller’s liability for tickets, tolls, and crashes after the sale.
Is there a fee to file Form HSMV 82223?
No. The Notice of Sale and Bill of Sale carry no filing fee. The buyer pays the title fee separately when applying for a new Florida title.
Do I write my full legal name or nickname in the seller box?
No. Use the full legal name exactly as it appears on the Florida Certificate of Title. A nickname creates a name mismatch that triggers a hold on processing.
Do I need to notarize the form?
No. Most private motor-vehicle sales need no notary, but vessel and mobile-home transfers often do. Check the form’s instructions for your property type.
Can I file the Notice of Sale online?
Yes. The FLHSMV “Report a Sold Vehicle” portal lets sellers file the Notice of Sale at no cost with instant email confirmation.
Do I write the odometer reading if the car is 22 years old?
No. Vehicles 20 model years and older are exempt under federal rule. Write “EXEMPT” in the odometer block instead of leaving it blank.
Should I write “$1” for a gift to my child?
No. Write “GIFT” and the fair market value in parentheses. Florida taxes use tax on fair market value regardless of the listed price.
Do both co-owners need to sign if the title shows “OR”?
No. Only one signature is required when the names are joined by OR. AND requires every owner to sign personally.
Is a typed signature accepted on the paper form?
No. Wet-ink signatures are required on the paper bill of sale. Only the online Notice portal accepts e-signatures.
Can I file Form HSMV 82223 by mail?
Yes. Send the completed form and any attachments to the Bureau of Titles and Registrations in Tallahassee using the address on the FLHSMV website.
Do I write a P.O. Box in the buyer address line?
No. Florida wants a physical street address on the form because vehicle records require a physical residence to flag local tax jurisdictions.
Will filing the Notice of Sale cancel my registration automatically?
No. Filing the Notice ends ownership liability, but the seller must separately surrender or transfer the license plate at the tax collector to close out the registration.
Can I file Form HSMV 82223 for a salvage title?
Yes. The form works for salvage and rebuilt titles, but the buyer must also complete additional inspection and rebuild paperwork before retitling.
Do I keep a copy of the form after filing?
Yes. Always keep a copy with the date stamp or online confirmation. It is the seller’s only proof if liability is disputed in court later.
Related reading
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