How to Fill Out Maryland MVA Application for Certificate of Title (Form VR-005)

The Maryland Application for Certificate of Title (Form VR-005) is the official document you file with the Maryland Motor Vehicle Administration (MVA) to put a vehicle’s legal ownership in your name. Anyone who buys, gifts, inherits, or brings a vehicle into Maryland must complete this form to get a state title in their name. You can download Form VR-005 here, and the current version is revision VR-005 (05-26), printed in the bottom corner of the first page.

Getting this form wrong is costly. New Maryland residents must title and register within 60 days of moving, and missing that window means you lose your out-of-state tax credit and can be cited for an out-of-state registration. A single blank field, a missing odometer reading, or a wrong purchase price can bounce your application back and add weeks to the wait.

Here is what you will learn in this guide:

  • 📝 How to fill out every box on Form VR-005, line by line
  • 🚗 Which documents to gather before you start so nothing gets rejected
  • 💰 How the 6% excise tax, $100 title fee, and lien fees are calculated
  • 🧾 Three full walkthroughs for a new resident, a private-party buyer, and a gifted car
  • ⚠️ The exact mistakes that cause the MVA to reject your title application

What the Form Is and Who Must File It

Form VR-005 is the document Maryland uses to record who legally owns a vehicle. The MVA issues a Certificate of Title only after this application is filled out, signed, and paid for. Without a title in your name, you cannot register the vehicle, get license plates, or legally sell it later.

The agency that receives this form is the Maryland Motor Vehicle Administration, a division of the Maryland Department of Transportation, based in Glen Burnie. The requirement to title a vehicle comes from the Maryland Transportation Article, which says most vehicles operated in the state must carry a Maryland title. The deadline for new residents is 60 days, and the penalty for missing it is both a lost tax credit and a possible citation.

You must file Form VR-005 if you fit any of these situations. New Maryland residents who own or bought a vehicle out of state must title it here. Private-party buyers who purchased a used car from an individual must title it themselves, since no dealer does it for them. People who receive a gifted vehicle, inherit one, or buy at public auction also use this form. Dealers often file it on a buyer’s behalf, but the buyer is still the named applicant.

A quick word of reassurance: this form looks busy, but most filers only touch about half the boxes. Many sections apply only to trucks, trailers, or dealers. Once you know which lines apply to your situation, the form moves fast.

Before You Start: Documents and Information You Need

Gather every document below before you open the form. Missing even one item is the top reason applications stall at the counter or in the mail.

  • The vehicle’s current title. This proves the seller owned the car. Without it, the MVA cannot transfer ownership and will reject the application.
  • A notarized bill of sale. The form requires this when the price drives your tax. A missing bill of sale lets the MVA tax you on book value instead of what you paid.
  • Your Maryland driver’s license or MDID number. The MVA matches your identity to state records. A mismatch here can put a hold on the title.
  • The odometer reading. Federal law requires this for most vehicles under 10 model years old. Leaving it blank stops the application cold.
  • Lien holder details. If you financed the car, you need the lender’s name, address, and account number. Missing lien data delays the lien recording.
  • Maryland insurance information. You need the company name, policy or binder number, and agent if you are also registering. No insurance means no plates.
  • A Maryland Safety Inspection Certificate. Most used vehicles need a valid safety inspection before titling. Without it, you can title only, not register.
  • Payment by check or money order. The MVA does not always take cash by mail. The wrong payment type bounces the whole packet.
  • The full VIN. The MVA cross-checks the VIN against the title and the car itself. A single wrong digit voids the certification you sign.
  • Prior state tax records. New residents who paid tax elsewhere need proof to claim the excise tax credit. No proof means you pay full Maryland tax.

If your vehicle is leased or carries a lien, also bring the fax number, account number, and mailing address for your lien holder. If any required signature is missing, the MVA requires a Restricted Power of Attorney (VR-470) along with proper identification. Gathering these first turns a stressful counter visit into a five-minute stamp-and-go.

Where to Get the Form and How to Access It

Form VR-005 is free, and you have several ways to get it. The fastest path is to download the official VR-005 PDF straight from the MVA website, print it, and fill it in by hand or on screen. Always pull the form from the MVA’s own page so you get the current 05-26 revision and not an outdated copy.

You can also pick up a paper copy at any MVA branch office. Branch staff hand out the form and can answer basic questions while you wait. This is helpful if you are unsure which boxes apply to your vehicle type.

A smarter option for many filers is the MVA’s online pre-application. Through the myMVA pre-application tool, you enter your owner details, insurance, and vehicle data ahead of time, get a fee estimate, and print a confirmation with a barcode. You bring that barcode to your appointment, which cuts your transaction time at the counter.

Check the revision date before you write anything. The version date (05-26) sits in the top-left corner under the Glen Burnie address. The 05-26 version added a dealer loaner-vehicle excise tax section, so an older form may be missing fields the MVA now expects.

Step-by-Step: How to Fill Out Form VR-005 Line by Line

Work through the form top to bottom. Use blue or black ink, print in capital letters, and never leave a required box blank. Below, each major section gets its own walkthrough.

Section 1: Applicant’s Full Name

What the field asks in plain English. This box wants the legal name of the person who will own the vehicle.

How to answer it. Write your full legal name exactly as it appears on your driver’s license, last name spelled out in full. Use capital letters and no nicknames.

A specific example answer. Maria Lopez writes LOPEZ, MARIA ELENA in the applicant’s full name box.

A nuance or edge case. If a business or trust will own the vehicle, write the business name here and complete the FEIN and entity-type section lower on the page.

A common mistake on this field and its direct consequence. Filers often write a shortened or married name that does not match their license, which triggers an identity hold and delays the title.

A misconception people hold about this field. Some think the name can match the insurance card instead of the license. The MVA matches the license, so use that exact name.

Section 2: Applicant’s Driver’s License/MDID Number and Date of Birth

What the field asks in plain English. These boxes confirm who you are using your Maryland license or state ID number and birth date.

How to answer it. Enter your full driver’s license or MDID number with no spaces, then write your date of birth as MM/DD/YYYY. Check the “MDID Needed” box only if you do not yet have a Maryland ID.

A specific example answer. Maria enters her license number L-123-456-789-012 and date of birth 03/14/1985.

A nuance or edge case. If you just moved to Maryland and have no state license yet, you can provide proof of a valid Maryland residential address instead and check the MDID box.

A common mistake on this field and its direct consequence. Writing the birth date as a two-digit year confuses the record match and can flag the application for manual review.

A misconception people hold about this field. People believe an out-of-state license number works here. The MVA wants a Maryland number once you are a resident.

Section 3: Applicant’s Address (Street, City, County, State, Zip)

What the field asks in plain English. This is where you live and where your title and tags will be mailed.

How to answer it. Write your full Maryland street address, city, the county you live in, the state abbreviation, and your nine or five digit zip. The county box is easy to miss and the MVA needs it.

A specific example answer. Maria writes 4218 GREENMOUNT AVE, city BALTIMORE, county BALTIMORE CITY, state MD, zip 21218.

A nuance or edge case. If you use a P.O. Box for mail but live at a street address, list the physical street address here; the MVA needs a real residence to assign the correct county and fees.

A common mistake on this field and its direct consequence. Leaving the county blank stalls processing because Maryland ties some fees and records to your county of residence.

A misconception people hold about this field. Filers assume the zip code alone tells the MVA their county. It does not, so always fill the county box.

Section 4: Co-Applicant Information and Ownership Type

What the field asks in plain English. This section adds a second owner and asks how the two of you will hold the title together.

How to answer it. Enter the co-applicant’s full name, license number, birth date, and address in the same format you used for yourself. Then check either Joint Tenants or Tenants by Entireties to set how ownership passes.

A specific example answer. James and Maria Lopez are married, so they check Tenants by Entireties, a choice available only to spouses.

A nuance or edge case. Joint Tenants lets either owner act and passes the car to the survivor; Tenants by Entireties is for married couples and adds creditor protection. Pick the one that fits your relationship.

A common mistake on this field and its direct consequence. Two unmarried co-owners checking Tenants by Entireties get the form rejected, since that option is limited to spouses.

A misconception people hold about this field. People think adding a co-applicant is required. It is optional, and a single owner simply leaves this whole block blank.

Section 5: Business or Trust Information (FEIN and Entity Type)

What the field asks in plain English. This applies only when a business or trust owns the vehicle, not an individual.

How to answer it. Enter the Federal Employer Identification Number (FEIN) and check the entity type: Trust, Corporation, LLC, Partnership, Sole Proprietorship, Professional Association, Joint Venture, or Other.

A specific example answer. Harbor Landscaping LLC enters FEIN 52-1234567 and checks Limited Liability Company.

A nuance or edge case. A sole proprietor who uses a personal name does not need an FEIN and can title as an individual instead.

A common mistake on this field and its direct consequence. Entering a Social Security number where the FEIN belongs exposes private data and can reject the business filing.

A misconception people hold about this field. Owners think every business must check “Corporation.” Pick the exact entity type, because the MVA records ownership rights differently for each.

Section 6: Vehicle Description (New/Used, Year, Make, Model, Body, VIN)

What the field asks in plain English. This block describes the exact vehicle you are titling.

How to answer it. Check New Vehicle or Used Vehicle, then enter the model year, make, model, body style, and the full Vehicle Identification Number exactly as it appears on the car and title.

A specific example answer. Maria checks Used Vehicle and writes 2018 / HONDA / CIVIC / 4D SEDAN with VIN 2HGFC2F59JH512345.

A nuance or edge case. A two-stage vehicle, like a cutaway van with an added body, needs the make and year for each stage in the two-stage line.

A common mistake on this field and its direct consequence. One wrong VIN digit breaks the certification you sign at the bottom and voids the application.

A misconception people hold about this field. People think “new” means new to them. “New Vehicle” means never titled before, so a used car you just bought is still Used.

Section 7: Vehicle Type Details (Fuel, Cylinders, Truck, Bus, Motorcycle, Trailer)

What the field asks in plain English. These boxes capture technical details that vary by vehicle class.

How to answer it. Enter the type of fuel and number of cylinders. Fill the truck, bus, motorcycle, or trailer blocks only if they apply, such as G.V.W. for a truck, seats for a bus, or engine CCs for a motorcycle.

A specific example answer. For a Honda Civic, Maria writes fuel GAS and cylinders 4, leaving the truck, bus, and trailer blocks blank.

A nuance or edge case. A motorcycle owner must enter the engine number and engine CCs, while a trailer owner enters G.V.W. and trailer type instead.

A common mistake on this field and its direct consequence. Truck owners skipping the G.V.W. box delay registration because weight sets the registration class and fee.

A misconception people hold about this field. Car owners think they must fill every box here. Standard passenger cars only need fuel and cylinders.

Section 8: Lien or Encumbrance Information

What the field asks in plain English. This section records any lender that has a financial claim on the vehicle.

How to answer it. If a lien exists, enter the secured party’s name, type of lien, lien code, date, amount, and full address, then attach form VR-217 and the lien filing fee. If there is no lien, write the word NONE in this section.

A specific example answer. Maria financed her car, so she writes secured party ALLY FINANCIAL, amount $14,500, and the lender’s address; a cash buyer writes NONE.

A nuance or edge case. Each separate lien needs its own VR-217 form and a separate lien filing fee.

A common mistake on this field and its direct consequence. Leaving this section fully blank instead of writing NONE makes the MVA pause to confirm whether a lien exists, slowing the title.

A misconception people hold about this field. Buyers think a paid-off loan still needs a lien entry. Once released, you write NONE and attach the lien release if asked.

Section 9: Purchase Information for Tax Purposes (Excise Tax)

What the field asks in plain English. This is where the vehicle’s price sets the tax you owe.

How to answer it. Enter the full purchase price, then calculate the Maryland excise tax line, and attach a notarized bill of sale signed by both seller and buyer. Maryland’s excise tax runs 6% of the taxable price for most vehicles.

A specific example answer. Maria paid $15,000, so she writes purchase price $15,000.00; her excise tax computes to about $900.00.

A nuance or edge case. If the price is far below the vehicle’s book value, the MVA may tax the clean retail “book” value instead of the stated price.

A common mistake on this field and its direct consequence. Understating the price to lower tax is perjury under the form’s certification and can bring fines.

A misconception people hold about this field. People think a low bill of sale always wins. The MVA can override a suspiciously low price with book value.

Section 10: Excise Tax Credit and Military Section

What the field asks in plain English. This lets new residents and some military members lower their Maryland tax.

How to answer it. Enter how long you have lived in Maryland, the state where you last registered, and the tax percentage you paid there; if you paid none, write NONE. Check the military box only if you qualify.

A specific example answer. A new resident writes approximately 3 weeks, last registered in VIRGINIA, and paid 4.15% tax.

A nuance or edge case. Not all active-duty or returning military qualify, so read the page 3 instructions before checking that box.

A common mistake on this field and its direct consequence. Filing this after the 60-day deadline disqualifies you from the credit even if you paid tax elsewhere.

A misconception people hold about this field. Residents assume any prior tax fully cancels Maryland tax. Maryland credits only up to its own rate, so a gap may remain.

Section 11: Odometer Disclosure

What the field asks in plain English. Federal and state law require you to state the vehicle’s mileage at transfer.

How to answer it. Write the odometer reading with no tenths, then check a warning box only if the mileage is over the odometer’s mechanical limit or is not the actual mileage.

A specific example answer. Maria reads 87,432 on the dash and writes 87432 with no decimal.

A nuance or edge case. Vehicles more than a set number of model years old or over a certain weight may be exempt, but when in doubt, fill it in.

A common mistake on this field and its direct consequence. Leaving the odometer blank violates federal odometer law and can stop titling and even bring penalties.

A misconception people hold about this field. Buyers think the seller alone handles mileage. The applicant must certify the reading on this form too.

Section 12: Registration Application (Tags, Title Only, Insurance)

What the field asks in plain English. This decides whether you also want plates now or just a title.

How to answer it. Check New Tags, Transfer of Tags, 30 Day Inspection Plate, or Title Only, list the tag class, and enter your insurance company, policy number, and agent. For a tag transfer, add the old tag and sticker numbers.

A specific example answer. Maria checks New Tags, writes class PASSENGER, insurer GEICO, and policy MD-4456789.

A nuance or edge case. Choose Title Only if your vehicle has not yet passed safety inspection; you can register later once it does.

A common mistake on this field and its direct consequence. Requesting tags without listing insurance gets the registration denied, since Maryland requires continuous coverage.

A misconception people hold about this field. Filers think they must register and title together. You can title only and register on a separate trip.

Section 13: Certification and Signatures

What the field asks in plain English. Your signature swears that everything on the form is true.

How to answer it. Sign and print your name on the Signature of Applicant line, have any co-applicant sign too, and fill the “Witness my hand this ___ day of ___” date line. A co-signer adds their license number, relationship, and birth date.

A specific example answer. Maria signs, prints MARIA ELENA LOPEZ, and fills 14th day of June, year 2026.

A nuance or edge case. If a required signer cannot be present, a Restricted Power of Attorney (VR-470) lets someone sign for them with proper ID.

A common mistake on this field and its direct consequence. An unsigned form is automatically rejected, no matter how perfect the rest is.

A misconception people hold about this field. People think a printed name counts as a signature. The MVA needs an actual handwritten signature on the SIGN lines.

Three Filled-Out Examples Using Real Scenarios

These three walkthroughs show how three different filers complete the same form. Use the one closest to your situation as a model.

Scenario 1: Maria, a New Resident from Virginia

Maria moved to Baltimore and must title her car within 60 days to keep her tax credit.

Form Section What Maria Enters
Applicant’s Full Name LOPEZ, MARIA ELENA
Driver’s License / DOB MD license number / 03/14/1985
Address + County 4218 Greenmount Ave, Baltimore, Baltimore City, MD 21218
Ownership Type Left blank (single owner)
Vehicle Description Used / 2018 Honda Civic 4D Sedan / VIN 2HGFC2F59JH512345
Lien Section NONE (car is paid off)
Purchase / Excise Tax Prior owner; claims credit for 4.15% Virginia tax paid
Odometer 87432
Registration New Tags, Passenger class, GEICO policy
Signature Signs and dates 14th day of June 2026

Scenario 2: Marcus, a Private-Party Used-Car Buyer

Marcus bought a truck from a neighbor and must title it himself since no dealer is involved.

Form Section What Marcus Enters
Applicant’s Full Name BROWN, MARCUS T
Driver’s License / DOB MD license number / 11/02/1990
Address + County 905 Ridge Rd, Frederick, Frederick County, MD 21701
Vehicle Description Used / 2015 Ford F-150 Pickup / full VIN
Vehicle Type Details Fuel GAS, cylinders 6, G.V.W. entered
Lien Section NONE (paid cash)
Purchase / Excise Tax Price $18,000, excise tax about $1,080, notarized bill of sale attached
Odometer 102450
Registration Title Only (awaiting safety inspection)
Signature Signs and dates the certification

Scenario 3: Aisha, Receiving a Gifted Family Vehicle

Aisha’s father is gifting her his sedan, so the price-based tax works differently.

Form Section What Aisha Enters
Applicant’s Full Name KHAN, AISHA R
Driver’s License / DOB MD license number / 07/19/1998
Address + County 312 Elm St, Rockville, Montgomery County, MD 20850
Vehicle Description Used / 2016 Toyota Camry 4D Sedan / full VIN
Lien Section NONE
Purchase / Excise Tax Gift between family; gift certification used in place of price
Co-Signer Section Father signs, lists relationship: PARENT, license, DOB
Odometer 64210
Registration New Tags, Passenger class, insurance listed
Signature Aisha signs as applicant, father signs as co-signer

How to File the Completed Form

You can file Form VR-005 through several channels. Choose the one that fits your timeline.

In person at an MVA branch. Bring the signed form, the title, your bill of sale, insurance, inspection certificate, and payment to any MVA branch office. New residents need an appointment, booked through the online pre-application. Branches accept check, money order, and most cards, and you walk out with proof of filing the same day. Keep your stamped copy and receipt.

By mail. Mail the completed form and all attachments to the MVA’s Glen Burnie headquarters at the address printed on the form, with a check or money order. Mailed titles take longer to process, often a few weeks, so keep a full copy of everything you send. Do not mail cash.

Online pre-application. While the signed VR-005 cannot be fully submitted online, the myMVA pre-application lets you enter your data, estimate fees, and print a barcoded confirmation that speeds your in-person visit.

Typical fees are a $100 title fee (lower for some vehicle types such as short-term rentals), the 6% excise tax on the taxable price, and a $20 lien filing fee for each recorded lien. Verify current amounts on the MVA’s Fees and Payment Options page before you pay, and always keep your receipt as proof of filing.

What Happens After You File

Once the MVA accepts your application and payment, it records you as the legal owner and issues the Certificate of Title. If you filed in person without a lien, you often receive the printed title by mail within a couple of weeks. The MVA mails the title to the address you listed, which is why the address and county boxes matter.

If a lien exists, the MVA usually holds the title and sends it to your lender, who keeps it until the loan is paid. You receive a registration card and plates if you applied for them, but the physical title goes to the secured party. Once you pay off the loan, the lien is released and the title comes to you.

If something is wrong, the MVA sends the packet back with a note explaining the defect, such as a missing signature or odometer reading. You fix the issue and resubmit, but the clock keeps running toward your 60-day deadline. Watch your mail closely after filing so a fixable error does not cost you the tax credit.

Mistakes to Avoid When Filling Out the Form

Each of these errors has stopped real applications. Avoiding them keeps your title moving.

  • Leaving the county box blank. The MVA cannot finish processing without your county of residence.
  • Writing a name that does not match your license. This triggers an identity hold that delays the title.
  • Forgetting the odometer reading. A blank mileage box violates federal law and stops titling.
  • Leaving the lien section empty instead of writing NONE. The MVA pauses to confirm whether a lien exists.
  • Understating the purchase price. This is perjury under the form’s certification and can bring fines.
  • Skipping the notarized bill of sale. Without it, the MVA may tax you on book value instead of your price.
  • Not signing the certification. An unsigned form is rejected outright.
  • Checking Tenants by Entireties when not married. That option is limited to spouses and voids the form.
  • Using an out-of-state license number as a resident. The MVA wants a Maryland number once you live here.
  • Mailing cash. The MVA may not accept cash by mail, bouncing your whole packet.
  • Missing the safety inspection. Most used vehicles cannot be registered without a valid inspection certificate.
  • Filing after the 60-day window. New residents lose the excise tax credit and risk a citation.

Do’s and Don’ts

Do print in capital letters with blue or black ink so the MVA can read every box. Do write NONE in the lien section when no lender is involved, so the form does not stall. Do attach a notarized bill of sale to lock in your real purchase price for tax. Do confirm your VIN against the car and the title to protect your signed certification. Do keep a full copy of everything you submit as your proof of filing. Do file within 60 days if you are a new resident to keep your tax credit.

Don’t leave any required box blank, since blanks are the top reason for rejection. Don’t guess your odometer reading, because a false mileage statement carries penalties. Don’t understate the price to lower tax, as the certification makes that perjury. Don’t mail cash, since the MVA may not accept it that way. Don’t sign for someone else without a Restricted Power of Attorney (VR-470). Don’t use an outdated form version, because the current 05-26 revision has fields older copies lack.

Pros and Cons of Filing on Your Own vs. With Help

Filing yourself saves money and gives you full control, but professional help can prevent costly errors. Weigh both before you decide.

Filing on Your Own Filing With a Tag Service or Dealer
Pro: You pay no service fee beyond MVA charges Pro: A pro catches errors before the MVA does
Pro: You control every entry and timeline Pro: Saves you a trip and a wait at the branch
Pro: You learn the process for next time Pro: Handles liens and out-of-state titles smoothly
Pro: Good for simple, lien-free transfers Pro: Useful for trusts, businesses, or auctions
Pro: Faster for a single straightforward car Pro: Reduces stress near the 60-day deadline
Con: Easy to miss a box and get rejected Con: You pay an extra service fee
Con: You handle the inspection and paperwork alone Con: Less hands-on control of your own filing
Con: Mistakes can cost weeks near the deadline Con: You still gather most documents yourself
Con: Complex titles get confusing fast Con: Quality varies between services
Con: No one double-checks your tax math Con: Some services upsell extras you may not need

Form VR-005 vs. Form VR-018 (Duplicate Title)

These two forms are often confused, but they serve different needs.

Form VR-005 (Application for Title) Form VR-018 (Duplicate Title)
Used to title a vehicle in your name for the first time Used to replace a lost or damaged Maryland title
For buyers, new residents, and gifted vehicles For owners who already hold a Maryland title
Requires bill of sale, odometer, and tax payment Requires ID and proof of ownership, not a new sale
Triggers excise tax on the purchase No new excise tax, only a duplicate fee
Filed when ownership changes Filed when the paper title is gone, not the owner

FAQs

Which version of Form VR-005 should I use? Yes, use the current 05-26 revision shown in the top-left corner; older versions may be missing the dealer loaner-vehicle excise tax fields the MVA now expects.

Do I write NONE in the lien box if I paid cash? Yes, write the word NONE in the lien section when no lender holds a claim, or the MVA pauses to confirm whether a lien exists.

Do I check New or Used if I just bought a pre-owned car? No, do not check New. “New Vehicle” means never titled before, so a used car you just bought is still marked Used.

Do unmarried co-owners pick Tenants by Entireties? No, that option is only for married couples; unmarried co-owners must choose Joint Tenants instead or the form is rejected.

Do I need a notarized bill of sale? Yes, attach one when price sets your tax; without it the MVA may tax you on the vehicle’s book value instead of what you paid.

Do new residents really have only 60 days to file? Yes, you must title and register within 60 days of moving, or you lose your out-of-state tax credit and may be cited.

Do I write tenths on the odometer line? No, enter the mileage with no tenths and no decimal, such as 87432, exactly as the form instructs.

Do I need a Maryland Safety Inspection before titling? Yes, most used vehicles need a valid inspection certificate before they can be registered, though you can choose Title Only first.

Do I have to register at the same time I title? No, you can check Title Only and register later once your vehicle passes inspection and you add insurance.

Do I owe excise tax on a gifted family car? No, qualifying family gifts can use a gift certification in place of a price, but you must complete the co-signer section.

Do I leave the county box blank if I filled in my zip? No, always complete the county box, because Maryland ties some fees and records to your county, and a blank stalls processing.

Do I list my out-of-state license if I just moved? No, once you are a resident the MVA wants a Maryland license or MDID number, and you can check the MDID Needed box if you lack one.

Do I need to sign even if I printed my name? Yes, the MVA requires an actual handwritten signature on the SIGN line; a printed name alone does not count and gets the form rejected.

Do I mail cash if filing by mail? No, never mail cash; send a check or money order, since cash payments by mail may not be accepted and can bounce your packet.