Texas Railroad Commission Form R-1 is the Monthly Report and Operations Statement for Refineries that every refinery operator in Texas must file with the Railroad Commission of Texas Oil and Gas Division to report, in barrels, what each facility received, processed, made, used, and delivered during the month. The current version is the Form R-1 (Rev. 12/20), and the report is due by the 15th day of the month after the reporting period under Statewide Rule 57.
This form looks simple, yet it carries real legal weight. Each report is signed under penalty of law in Sec. 91.143 of the Texas Natural Resources Code, which means a false or sloppy entry is not a clerical slip but a sworn misstatement to a state agency. The Commission processes thousands of these monthly statements across Texas refineries, and a single line where storage does not balance can hold up your whole filing.
Here is what you will learn in this guide:
- 📋 What Form R-1 is, who must file it, and the exact rule that requires it
- 🗂️ Every document and number you need to gather before you open the form
- ✍️ A line-by-line walkthrough of all four pages, with sample entries
- 👥 Three full filled-out examples using real refinery scenarios
- ⚠️ The field-level mistakes that get reports rejected and how to dodge them
What Form R-1 Is and Who Must File It
Form R-1 is a monthly operations statement that tells the Railroad Commission of Texas how a refinery moved petroleum products during one calendar month. The report is measured entirely in barrels, and it tracks twenty-four named materials, from propane to crude oil. The Commission’s Oil and Gas Division uses this data to monitor refinery throughput, verify product movement against transporter reports, and keep statewide production records accurate.
Any operator of a refinery located in Texas must file Form R-1. A “refinery” here means a plant that runs crude oil or other feedstocks to the stills and makes finished or intermediate petroleum products. If you own or operate that plant, the duty to report is yours, even when an outside firm keeps your books. The filing duty does not disappear in a slow month, because an idle refinery with product still in its tanks must still file and show that stored stock.
The form is required under Statewide Rule 57 (16 TAC §3.57), the Commission’s rule that governs reports of refineries, reclamation plants, and similar facilities. The consequence of ignoring this rule is serious: late or missing reports can lead to enforcement action, and a refinery that stops reporting can draw Commission scrutiny on its overall good standing. A common scenario is a small specialty plant that assumes “no sales this month” means “no report,” then receives a delinquency notice. A widespread misconception is that Form R-1 is a tax form; it is not, it is an operations and volume report, and no money changes hands when you file it.
Form R-1 also sits inside a family of related forms. The Form R-3 gathers gas plant data, the Form R-2 covers reclamation facilities, and product that moves off the refinery by pipeline or truck often shows up on transporter reports too. Understanding R-1’s place in this group keeps you from reporting the same barrels in the wrong place.
Before You Start: Documents and Information You Need
Filling out Form R-1 goes fast when your records are ready and stalls when they are not. Because every barrel on the form has to trace back to a tank gauge, a meter ticket, or a transfer record, you want all of it in front of you before you type the first number. Gather these items first.
- Your RRC Registration Number. This is the refinery’s assigned number, such as 04-4269; without it the Commission cannot match the report to your facility and may set it aside.
- The reporting month and year. You report one calendar month at a time, so confirm you are filing for the right period before you enter any volumes.
- Beginning-of-month storage figures. These must equal last month’s ending storage; if they do not match, the Commission sees a gap and questions the report.
- Receipts records. Every barrel received, by material and by source, because Page 2 must break receipts down by who you received them from.
- Input (runs to stills and blends). The volume of each material fed to the stills or used in blending, since this drives your manufactured products.
- Products manufactured. What the plant made during the month, by material code, which feeds the storage math.
- Fuel used and deliveries. Volumes burned as plant fuel and barrels shipped out, broken down by who received them on Page 3.
- End-of-month tank gauges and tank capacities. Page 4 asks for a detailed statement of stocks by tank, so you need both the closing volume and the capacity of each tank.
Each item matters because the form is a closed loop. If your beginning storage, receipts, input, products, fuel, deliveries, and ending storage do not reconcile, the report fails its own internal check. The most common missing piece is the prior month’s ending storage, since that exact number must become this month’s beginning storage. Skip it and you start the whole form off balance.
Where to Get the Form and How to Access It
The official Form R-1 lives on the Railroad Commission’s website. You download the Form R-1 (Rev. 12/20) PDF directly, or you find it in the alphabetical list on the Oil and Gas Forms page. Always pull the form fresh from the Commission rather than reusing an old saved copy, because a stale revision can carry outdated field labels or mailing details.
Check the revision date printed in the corner before you start. The current edition reads (Rev. 12/20), while many older filed copies still show (Rev. 1974) on the printed grid. Using the current PDF makes sure your page layout and certificate language line up with what the Engineering Unit expects today.
The form is a four-page PDF you can print and complete by hand or fill on screen. Page 1 is the master summary grid of all twenty-four materials, Page 2 details receipts by source, Page 3 details deliveries by recipient, and Page 4 is the tank-by-tank statement of stocks. A common misconception is that you only file Page 1; in truth, Pages 2, 3, and 4 must each total back to Page 1, and the Commission expects the full set. If you submit Page 1 alone, expect a request for the missing detail pages.
Step-by-Step: How to Fill Out Form R-1 Line by Line
This section walks every field on all four pages. Work top to bottom, and remember the golden rule printed on Pages 2 through 4: quantities shown on this page must equal the amount shown on Page 1.
Field 1: Operator
This field asks for the name of the company that operates the refinery. Write the operator’s full legal name exactly as it is registered with the Commission, not a nickname or a “doing business as” shorthand. For example, Buckeye Texas Processing writes that full name in the Operator line. If your operating entity recently changed names, use the name tied to your current registration, because the Commission matches this against its records. A common mistake is entering a parent company instead of the registered operator, which can break the link between the report and the facility. People often think the operator and the refinery name must be identical; they can differ, and the form gives each its own line.
Field 2: Month and Year
This field asks which calendar month the report covers. Enter the month and the two-digit year in the blanks provided, such as April 24 for April 2024. File one month per form and never combine two months on a single report. If you are catching up on a missed period, file a separate R-1 for each month rather than lumping them together. The most common error is reporting the filing month instead of the activity month, which throws off the Commission’s monthly records. Many filers assume the year prefix “19__” printed on older forms means the form is obsolete; just write the correct current year in the space.
Field 3: Address (Street or P.O. Box, City, State, Zip)
This field asks for the operator’s mailing address. Enter the street or P.O. Box, then city, state, and ZIP code on the lines provided, for example 7209 Up River Rd, Corpus Christi, Texas 78409. Use the address where the Commission can reach your reporting contact, which may be a corporate office rather than the plant gate. If you use a P.O. Box, that is fine; the form accepts either a street or box number. A frequent slip is leaving the ZIP code blank, which slows any mailed correspondence back to you. Some filers think this must be the physical refinery location; it is the operator’s mailing address, and the plant site is identified separately.
Field 4: Registration No.
This field asks for the refinery’s RRC registration number. Enter it exactly in the format the Commission assigned, such as 04-4269. This number is the single most important identifier on the form, because the Engineering Unit files your report by this number, not by name. Copy it from your prior month’s report or your registration paperwork to avoid a transposed digit. The most damaging mistake here is a wrong or missing registration number, which can leave your report unmatched and effectively unfiled. A common misconception is that the registration number is the same as your operator P-5 number; confirm the exact number the Commission uses for the refinery.
Field 5: Refinery Name
This field asks for the name of the specific refinery or plant. Enter the facility’s name, such as Buckeye Texas Processing, which may match or differ from the operator name. Use the same plant name consistently month to month so your reports form a clean history. If your company runs more than one refinery, file a separate Form R-1 for each plant under its own registration number. A common mistake is combining two plants’ volumes on one form, which makes both facilities’ records wrong. Filers sometimes believe the refinery name is cosmetic; the Commission uses it to confirm the report ties to the right physical site.
Field 6: Corrected Report Box
This field is a checkbox at the top that flags the form as a Corrected Report. Check this box only when you are replacing a report you already filed for that month. Leave it blank for a normal, first-time monthly filing. For example, if you discover in May that your April kerosene receipts were wrong, you refile April with the Corrected Report box checked. The biggest mistake is fixing an error by sending a fresh report without checking the box, which can create two conflicting filings for the same month. People often think they must call the Commission to amend a report; the corrected-report checkbox is the built-in way to do it.
Page 1, Columns: The Storage and Movement Grid
Page 1 is the heart of the form. Each of the twenty-four materials has its own numbered code, and each row has seven data columns: Storage Beginning of Month, Receipts, Input (Runs to Stills and/or Blends), Products Manufactured, Fuel Used, Deliveries, and Storage End of Month. Enter whole barrels in each cell that applies to your plant and leave non-applicable cells blank or marked with a dash. For example, on the Kerosene row (code 5), a plant might show 191,963 beginning storage, 324,699 receipts, 433,411 deliveries, and 83,251 ending storage.
These columns must obey one equation per row: beginning storage plus receipts, plus products manufactured, minus input to stills, minus fuel used, minus deliveries, equals ending storage. The Commission and your own auditors check this math, so a row that does not balance signals an error somewhere in your gauges or tickets. The single most common mistake on Page 1 is an ending storage figure that does not reconcile to the other six columns, which is the top reason these reports get questioned. A frequent misconception is that you can round freely; report actual barrels from your records, because the detail pages must tie back to these exact totals.
Page 1: TOTALS (Barrels) Row
This field asks for the column totals across all twenty-four materials. Add each column down and enter the sum in the TOTALS row, for example 581,386 total beginning storage and 310,575 total ending storage. These totals are the control figures that Pages 2, 3, and 4 must match. Double-check your addition, because a totals row that does not equal the sum of the rows above it undermines the whole report. The most common mistake is updating a material row but forgetting to refresh the totals, leaving them stale. Many filers assume the PDF totals automatically; on printed or older copies you total by hand, so verify every column yourself.
Page 1: Certificate and Signature
This block is the sworn certificate. It states that you declare, under the penalties in Sec. 91.143, Texas Natural Resources Code, that you are authorized to make the report and that the data is true, correct, and complete. Sign your name, then enter your Title, the Date, and your Telephone No. with area code, such as a date of 5/9/2024 and a phone of (361) 336-4617. Use an original signature from a person authorized to bind the operator, not an unnamed clerk. The most serious mistake here is signing without verifying the figures, because the signature converts ordinary numbers into a sworn statement. A common misconception is that the certificate is boilerplate you can ignore; it is the legal core of the form, and a false report exposes the signer to the penalties in the cited statute.
Page 2: Actual Receipts by Source
Page 2 breaks down the Receipts column from Page 1 by who you received product from. For each source, enter the Received From name, that party’s RRC Number, then the material Code and Barrels received. For example, you might list Buckeye Texas Hub, RRC number 1-04-3739, code 5, 433,411 barrels. Group entries by source and total them at the bottom, where the total must equal the Receipts total on Page 1. The most common mistake is a Page 2 total that does not match Page 1 receipts, which breaks the required tie-out. Filers sometimes think they can list receipts without the source’s RRC number; the Commission uses that number to cross-check the other party’s report.
Page 3: Actual Deliveries by Recipient
Page 3 mirrors Page 2 but for deliveries out. For each recipient, enter the Delivered party name, the recipient’s RRC Number, and the material Code and Barrels delivered, such as Trafigura, 1-03-1304, code 3, 1,904 barrels. Sum every line, and that grand total must equal the Deliveries total on Page 1, for instance 2,221,217 barrels. The most common error is omitting a small delivery, which leaves Page 3 short of Page 1 and stalls the report. A frequent misconception is that intra-company transfers do not count; deliveries to your own hub or terminal still belong on Page 3 with the proper RRC number.
Page 4: Detail Statement of Stocks at End of Period
Page 4 asks you to prove your ending storage tank by tank. Group each kind of stock together, and for each tank enter the material Code, the Capacity, and the Barrels on hand, then total all columns. For example, a tank holding code 21 special naphthas might show capacity 505,459 and 99,533 barrels, and the page total must equal the Storage End of Month total on Page 1, such as 310,575 barrels. The most common mistake is a Page 4 total that does not equal Page 1 ending storage, which signals a gauging or grouping error. People often think capacity is optional; the form asks for it so the Commission can sanity-check that your reported stock fits in your tanks.
Three Filled-Out Examples Using Real Scenarios
Below are three named refineries filing Form R-1 for the same April period, each showing a different real-world pattern.
Scenario 1: Buckeye Texas Processing, an active refinery with full monthly movement. This plant ran product to the stills, made finished goods, and shipped large volumes to its hub.
| Form Section | What Buckeye Texas Processing Enters |
|---|---|
| Operator | Buckeye Texas Processing |
| Refinery Name | Buckeye Texas Processing |
| Registration No. | 04-4269 |
| Month and Year | April 24 |
| Page 1 Kerosene (code 5) | Beginning 191,963, Receipts 324,699, Deliveries 433,411, Ending 83,251 |
| Page 1 TOTALS | Beginning 581,386, Receipts 2,148,147, Deliveries 2,418,958, Ending 310,575 |
| Page 2 Receipts | Buckeye Texas Hub, RRC 1-04-3739, code 5, 433,411 barrels |
| Page 3 Deliveries | Trafigura, RRC 1-03-1304, code 3, 1,904 barrels; total 2,221,217 |
| Page 4 Stocks | Code 21 tank, capacity 505,459, barrels 99,533; total 310,575 |
| Certificate | Signed; Date 5/9/2024; Phone (361) 336-4617 |
Scenario 2: Lone Star Specialty Refining, an idle facility with stock on hand but no activity. Maria Gomez, the compliance lead, files a “zero activity” report so the plant stays current.
| Form Section | What Lone Star Specialty Refining Enters |
|---|---|
| Operator | Lone Star Specialty Refining, LLC |
| Refinery Name | Lone Star Specialty Refinery |
| Registration No. | 09-1187 |
| Month and Year | April 26 |
| Page 1 Special Naphthas (code 21) | Beginning 40,000, Receipts 0, Input 0, Deliveries 0, Ending 40,000 |
| Page 1 TOTALS | Beginning 40,000, Receipts 0, Deliveries 0, Ending 40,000 |
| Page 2 Receipts | None; total 0 |
| Page 3 Deliveries | None; total 0 |
| Page 4 Stocks | Code 21 tank, capacity 50,000, barrels 40,000; total 40,000 |
| Certificate | Signed by Maria Gomez; Title Compliance Manager; Date 5/12/2026 |
Scenario 3: Gulf Coast Crude Works, filing a corrected report. James Whitfield finds an April input error in May and refiles with the corrected-report box checked.
| Form Section | What Gulf Coast Crude Works Enters |
|---|---|
| Corrected Report Box | Checked ✔ |
| Operator | Gulf Coast Crude Works, Inc. |
| Refinery Name | Gulf Coast Crude Works |
| Registration No. | 07-2255 |
| Month and Year | April 26 |
| Page 1 Diesel Fuel (code 7) | Corrected Input 118,400 (was 181,400) |
| Page 1 TOTALS | Re-summed to reflect corrected diesel input |
| Page 3 Deliveries | Pumpelly, RRC 1-03-1304, code 7, matched to corrected figure |
| Page 4 Stocks | Diesel tank re-gauged to match corrected ending storage |
| Certificate | Signed by James Whitfield; Date 5/20/2026 |
Across these three filers you can see the same form flex to fit a busy plant, a dormant plant, and a fix-it filing. Note that even Lone Star, with no movement, still files all four pages and shows its stored barrels.
How to File the Completed Form
Form R-1 goes to the Railroad Commission’s Oil and Gas Division, Engineering Unit, and the current revision gives you two clear channels. Choose the one that fits your records and keep proof either way.
- By email. Send the completed form to the Engineering Unit at EngUnit@rrc.texas.gov, which is the address printed on the Rev. 12/20 form. There is no filing fee. Attach all four pages as a single PDF, and save the sent message and any auto-reply as your proof of filing.
- By mail. Mail the signed report to the Railroad Commission of Texas, Oil and Gas Division – Engineering Unit, P.O. Box 12967, Austin, Texas 78711. There is no fee to mail it. Use a method with tracking or a return receipt, and keep that receipt plus a full copy of what you sent as proof of filing.
Whichever channel you pick, the report is due by the 15th day of the month after the reporting month under Statewide Rule 57. Processing times vary with Commission workload, so file early rather than on the deadline. The single best habit is to keep a dated copy of every submitted report, because if the Commission cannot find your filing, your proof of timely submission is what protects you.
What Happens After You File
After the Engineering Unit receives your Form R-1, staff log it against your registration number and add the volumes to the Commission’s refinery records. A filed copy in the Commission’s system is stamped as received, much like the RECEIVED RRC OF TEXAS marking that appears on processed reports. Most months this is quiet and routine, and you hear nothing back.
The Commission may cross-check your receipts and deliveries against the reports filed by the parties named on Pages 2 and 3. When your delivery to a hub does not match that hub’s reported receipt, the mismatch can trigger a question or a request to refile. This is exactly why the RRC numbers of your sources and recipients matter; they let staff tie two reports together.
If your report is late, incomplete, or does not balance, expect a delinquency or correction notice. Respond promptly, file the missing or corrected pages, and check the corrected-report box where needed. A refinery that repeatedly fails to report can put its standing with the Commission at risk, so treating each monthly R-1 as a hard deadline keeps small problems from growing.
Mistakes to Avoid When Filling Out the Form
Form R-1 has more chances to slip than its short length suggests, because each line is its own potential error. Watch for these.
- Leaving the registration number blank or transposing a digit, which leaves your report unmatched and effectively unfiled.
- Reporting the filing month instead of the activity month, which corrupts the Commission’s monthly volume records.
- Carrying the wrong beginning storage, which throws every row out of balance from the first column.
- An ending storage figure that does not reconcile to the other six columns, the top reason reports get questioned.
- Forgetting to refresh the TOTALS row after editing a material line, leaving stale control figures.
- Filing only Page 1 and skipping the detail pages, which prompts a request for the missing breakdowns.
- A Page 2 receipts total that does not equal the Page 1 receipts total, breaking the required tie-out.
- A Page 3 deliveries total that does not equal the Page 1 deliveries total, often from an omitted small shipment.
- A Page 4 stocks total that does not equal Page 1 ending storage, signaling a gauging or grouping error.
- Omitting the RRC number of a source or recipient, which blocks the Commission’s cross-check.
- Failing to check the Corrected Report box when refiling, creating two conflicting reports for one month.
- Submitting without a signature, which leaves the sworn certificate incomplete and the report invalid.
Do’s and Don’ts
Do:
- Do pull the current Form R-1 (Rev. 12/20) fresh each time, because old copies carry outdated labels.
- Do confirm this month’s beginning storage equals last month’s ending storage, since that is the form’s starting anchor.
- Do report actual whole barrels from your gauges and tickets, because the detail pages must tie to exact totals.
- Do total every column by hand and verify it, since a stale TOTALS row undermines the whole report.
- Do file all four pages together, because Pages 2, 3, and 4 must match Page 1.
- Do keep a dated copy and proof of filing, because that is your protection if the report is lost.
Don’t:
- Don’t combine two months on one form, because the Commission records one month per report.
- Don’t merge two refineries’ volumes, since each plant files under its own registration number.
- Don’t sign before checking the math, because your signature turns the numbers into a sworn statement.
- Don’t leave the recipient or source RRC number blank, since it blocks the cross-check on Pages 2 and 3.
- Don’t fix an error with a fresh report and no Corrected Report box, because that creates conflicting filings.
- Don’t wait until the 15th to file, since processing and mail delays can push you past the deadline.
Pros and Cons of Filing on Your Own vs. With Help
Many small refinery operators file Form R-1 in-house, while others use a service or consultant. Here is how the two paths compare.
Pros of filing on your own:
- It costs nothing beyond staff time, since there is no filing fee either way.
- You control the data directly, so your gauges and tickets flow straight onto the form.
- You learn your own numbers, which makes month-end balancing faster over time.
- You avoid handoff delays, because you file the moment your figures are ready.
- You keep sensitive movement data inside your company.
Cons of filing on your own:
- You carry the full risk of a balancing error, since no second set of eyes reviews the math.
- You must track the Statewide Rule 57 deadline yourself, with no service reminding you.
- The sworn certificate falls on your signer, who bears the penalty exposure under Sec. 91.143.
- A staff turnover can break continuity, since the prior month’s ending storage must carry forward.
- You may miss cross-check issues that an experienced filer would catch before submission.
FAQs
Is Form R-1 the same as the gas plant Form R-3? No. Form R-1 reports refinery operations in barrels, while Form R-3 reports gas plant data; they are separate reports for different facility types.
Is there a filing fee for Form R-1? No. The Railroad Commission charges no fee to file Form R-1 by email or by mail; it is an operations report, not a tax or payment form.
Is Form R-1 due on the 15th? Yes. The report is due by the 15th day of the month after the reporting month under Statewide Rule 57, so April activity is due by May 15.
Do I write my operator name or refinery name in the Operator field? Yes, write the operator’s full legal name in the Operator field; the refinery name goes on its own separate Refinery Name line below it.
Do I report the activity month or the filing month in the Month box? Yes, report the activity month, meaning the calendar month the volumes occurred, not the month you happen to be filing the form.
Do I check the Corrected Report box for a normal monthly filing? No. Leave the Corrected Report box blank for a first-time monthly report and check it only when you replace a report already filed.
Do I need the recipient’s RRC number on Page 3? Yes, enter the recipient’s RRC number for each delivery, because the Commission uses it to cross-check the report filed by that party.
Must my beginning storage match last month’s ending storage? Yes, this month’s Storage Beginning of Month must equal last month’s Storage End of Month, or the form starts out of balance.
Do I have to file if my refinery had no activity this month? Yes, an idle refinery with stored stock still files all four pages and shows its barrels on hand, even with zero movement.
Can I file Page 1 by itself? No. Pages 2, 3, and 4 must each total back to Page 1, so the Commission expects the complete four-page set.
Can I email the completed Form R-1? Yes, send the full PDF to the Engineering Unit at EngUnit@rrc.texas.gov, which is the address printed on the current Rev. 12/20 form.
Is the signature on Form R-1 legally binding? Yes, the certificate is a sworn declaration under Sec. 91.143 of the Texas Natural Resources Code, so a false report exposes the signer to penalties.
Do I report barrels or gallons on Form R-1? Yes, report in barrels; the form header states the refinery reports its volumes in barrels for every material code.
Can I combine two of my refineries on one Form R-1? No. Each refinery files a separate report under its own registration number, so combining plants makes both facilities’ records wrong.
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