How to Fill Out the Arizona ACC Annual Report (w/ Examples) + FAQs

The Arizona ACC Annual Report is the yearly filing that every for-profit and nonprofit corporation registered in Arizona must submit to the Arizona Corporation Commission to confirm its address, leaders, statutory agent, and share details. This filing keeps your corporation in good standing, and missing it can lead to penalties and even the loss of your business.

Arizona corporations file this report on the anniversary of their formation date, not on a single statewide date, which is why thousands of owners miss it each year. The penalty for filing late is steep: a 20% penalty per month of the unpaid fee, plus the risk of administrative dissolution as soon as 60 days after the due date. Getting this report right is the difference between a clean record and a dissolved company.

Here is what you will learn in this guide:

• 📋 What the Arizona ACC Annual Report is and exactly who must file it
• 🗂️ Which documents and details to gather before you log in
• ✍️ A line-by-line walkthrough of every field, with sample entries
• 👥 Three full examples that follow real filers from start to finish
• ⚠️ The most common mistakes that get reports rejected and how to dodge them

What the Arizona ACC Annual Report Is and Who Must File It

The Arizona ACC Annual Report is a yearly status update that corporations send to the Arizona Corporation Commission, often called the ACC. The report tells the state who runs your corporation, where it is located, who accepts legal papers for it, and how its shares are structured. The law that requires this report is A.R.S. § 10-1622, which spells out the yearly duty and the penalty for ignoring it.

In plain English, the ACC uses this report to keep its public records current. The consequence of skipping it is real: the state can dissolve your corporation and release your business name for someone else to grab. For example, Sunrise Bakery Inc. could lose its name to a competitor six months after dissolution if the owner forgets to file two years in a row.

Not every Arizona business files this report, and this is the single biggest point of confusion. Here is who must file and who does not:

• Must file: Domestic for-profit corporations, foreign for-profit corporations, domestic nonprofit corporations, and foreign nonprofit corporations.
• Do NOT file with the ACC: Arizona LLCs are exempt and owe no annual report or fee at all.
• File elsewhere: Limited liability partnerships (LLPs) and limited liability limited partnerships (LLLPs) file with the Arizona Secretary of State by April 30, not with the ACC.

A common misconception is that every Arizona business owes a yearly report. That belief leads many LLC owners to pay outside services for a filing they never owed, while it leaves corporation owners thinking they are exempt when they are not. If you formed a corporation, plan on filing every year; if you formed an LLC, you can relax. Note that as of January 12, 2026, the ACC retired the old eCorp system and launched the new Arizona Business Center portal, so even past filers must create a fresh account.

Before You Start: Documents and Information You Need

Filing goes faster when you gather your details first. The ACC does not let you save a half-finished report easily, and hunting for a share count mid-filing is how errors creep in. Pull these items together before you log in to the Arizona Business Center:

• Exact legal corporate name. It must match ACC records letter for letter; a stray word like dropping Inc. can cause a mismatch and a rejected filing.
• ACC file number. This is your entity’s unique ID in the state system; without it the portal may pull up the wrong company or none at all.
• Principal office address. The state mails official notices here, so an old address means you miss dissolution warnings.
• Statutory agent name and physical Arizona address. The agent accepts lawsuits and state mail; a missing or invalid agent is its own ground for dissolution.
• Full names and street addresses of all directors and officers. The state cross-checks leadership, and a P.O. Box alone will be rejected for these people.
• Share structure details. You need classes, any series, and the number of authorized and issued shares for for-profit corporations.
• List of shareholders owning more than 10%. These owners must be named on the Certificate of Disclosure, and leaving one off can void the disclosure.
• Felony, bankruptcy, and receivership history. You must answer yes or no for the past five years; a wrong answer here is a false statement to the state.

Gather these eight items and the report itself takes only minutes. If any item is missing, the safest move is to confirm it before you start, because a rejected filing pushed past your due date still triggers the late penalty.

Where to Get the Form and How to Access It

Most corporations file online, and the ACC now routes all online filers through the Arizona Business Center portal, which replaced eCorp in January 2026. You do not need a paper form to file online; the system builds the report for you from your answers on screen. If you used the old eCorp login, that account no longer works, and you must register again with your email.

The ACC also publishes paper versions for those who prefer mail or in-person filing. You can download the corporation packet from the Corporation Forms page and the nonprofit packet from the same area of the ACC site. The agency notes that you are not strictly required to use its form, but using the official version prevents missing fields and speeds up review.

Before you rely on any downloaded PDF, check the revision date printed in the corner of the form. The ACC updates these packets when fees or fields change, and filing an outdated version can cause a rejection. When in doubt, the online portal always uses the current format, so it is the safest channel for most filers.

Step-by-Step: How to Fill Out the Arizona Corporation Annual Report Line by Line

This section walks through each field in the order it appears, whether you file online or on paper. Online, the portal shows these as a series of screens; on paper, they appear as boxes on the form. Follow them in order and you will not miss a required entry.

Field 1: Entity Name and ACC File Number

This field asks for your corporation’s exact legal name and its ACC file number. To answer it, type the name exactly as it appears in state records, including the ending like Inc., Corporation, or Incorporated, and enter the file number with no spaces. For example, Desert Bloom Landscaping Inc. with file number C-1234567-8 would be typed just that way.

A common edge case is a recent name change; if you changed your name through an amendment, use the new name only if the amendment has already processed. The most common mistake is adding or dropping a word, such as writing Desert Bloom Landscaping without Inc., which causes a name mismatch and a held filing. Many people wrongly believe the name field is “close enough” if the words match; in truth the state matches character for character, so punctuation and endings count.

Field 2: Principal Office Address

This field asks where your corporation’s main office sits and where the state should send official mail. To answer it, enter a complete physical street address, including suite or unit, city, state, and ZIP code in standard format. For example, Maria Lopez, president of Desert Bloom Landscaping Inc., enters 4820 E Camelback Rd, Suite 210, Phoenix, AZ 85018.

A frequent edge case is a home-based business; you may use your home address, but it becomes public record, so weigh that before entering it. The common mistake here is listing only a P.O. Box, which the state rejects for the principal office because it needs a real location. People often assume the principal office must be in Arizona, but a foreign corporation can list its true principal office in another state, while still keeping an Arizona statutory agent.

Field 3: Statutory Agent Name and Address

This field asks who accepts legal papers and state notices for your corporation, and at what Arizona address. To answer it, enter the agent’s full name and a physical Arizona street address, never a P.O. Box, because the agent must be reachable in person during business hours. For example, Desert Bloom Landscaping Inc. lists Maria Lopez, 4820 E Camelback Rd, Suite 210, Phoenix, AZ 85018 as its statutory agent.

An important edge case is changing your agent; you cannot simply type a new name in this box, because the ACC requires a separate Statutory Agent Acceptance form signed by the new agent. The most damaging mistake is naming an agent who has not agreed to serve, which can void the appointment and expose you to a default judgment you never saw coming. Many filers believe the statutory agent and the owner must be the same person; in fact the agent can be any qualified person or a commercial agent service.

Field 4: Names and Addresses of Directors

This field asks for the full name and street address of every director on your board. To answer it, list each director’s legal name and a physical address, and add rows as needed so no director is left off. For example, Carlos Reyes, filing for Reyes Manufacturing Inc., lists three directors: Carlos Reyes, Elena Reyes, and David Chen, each with a street address.

A common edge case is a single-director corporation, which is allowed in Arizona, so listing one name is fine. The mistake to avoid is using titles or nicknames instead of legal names, such as writing Mr. Reyes rather than Carlos Reyes, which can break the state’s cross-check. People sometimes think directors and officers are the same entry; the form treats them as separate sections, so a person who is both must appear in each.

Field 5: Names and Addresses of Officers

This field asks for the corporation’s officers, such as the president, secretary, and treasurer, with their addresses. To answer it, enter each officer’s legal name, their title, and a street address, matching the titles your bylaws use. For example, Reyes Manufacturing Inc. lists Carlos Reyes as President, Elena Reyes as Secretary, and David Chen as Treasurer.

An edge case is one person holding several offices, which Arizona permits, so you may list the same name for president and treasurer. The common mistake is leaving an officer slot blank when your bylaws require that office, which can flag your report as incomplete. A frequent misconception is that officers must be Arizona residents; they do not have to live in the state, but their names and addresses still become public.

Field 6: Share Structure (For-Profit Corporations Only)

This field asks how your stock is set up, including share classes, any series, and the number of authorized and issued shares. To answer it, enter the total authorized shares from your articles, then the number actually issued to shareholders, and list each class such as common or preferred. For example, Reyes Manufacturing Inc. enters 10,000 authorized common shares and 6,000 issued common shares.

A key edge case is multiple share classes; if you have both common and preferred stock, you must report the counts for each class separately. The most common mistake is confusing authorized shares with issued shares, where a filer enters the same number for both even though far fewer were actually issued, which misstates ownership. Many owners wrongly believe authorized and issued shares are always equal; authorized is the ceiling set in your articles, while issued is only what you have handed out.

Field 7: Certificate of Disclosure (Felony and Bankruptcy)

This field, filed on Form C003, asks whether any officer, director, trustee, incorporator, or shareholder owning more than 10% has a recent felony or bankruptcy history. To answer it, mark yes or no for felony convictions in the past five years involving fraud, theft, securities, antitrust, or similar offenses, and the same for any bankruptcy or receivership. For example, Reyes Manufacturing Inc. marks No to both questions because none of its principals has such a history.

A critical edge case is an affirmative answer; if anyone has a qualifying felony you must attach Form C004, and for bankruptcy you attach Form C005. The most serious mistake is failing to include the required attachment after a yes answer, which results in outright rejection of the entire filing. People often think this question covers only the corporation itself; in fact it reaches the personal history of the named individuals, so you must ask each of them directly.

Field 8: Signature and Electronic Verification

This field asks an authorized officer or director to sign and verify that the report is true. To answer it online, the portal captures an electronic signature from a logged-in authorized person; on paper, an officer signs in wet ink. For example, Maria Lopez signs as President and dates the certification 06/03/2026.

An edge case is a third-party filer, such as an accountant or registered agent service, who may sign only if authorized to do so. The common mistake is having someone unauthorized sign, which can make the filing invalid and expose the signer to penalties for a false statement. Many filers assume any employee can sign; the law expects an officer or director, so a bookkeeper signing without authority creates a defect.

Three Filled-Out Examples Using Real Scenarios

Seeing the report filled out end to end makes the fields concrete. Below are three common filer types, each followed through the report from name to signature.

Scenario 1: Maria Lopez, single-shareholder S-corp

Form Section	What Maria Enters
Entity Name	Desert Bloom Landscaping Inc.
ACC File Number	C-1234567-8
Principal Office Address	4820 E Camelback Rd, Suite 210, Phoenix, AZ 85018
Statutory Agent	Maria Lopez, 4820 E Camelback Rd, Suite 210, Phoenix, AZ 85018
Directors	Maria Lopez (sole director)
Officers	Maria Lopez, President / Secretary / Treasurer
Share Structure	1,000 authorized common; 100 issued common
Certificate of Disclosure	No to felony and bankruptcy
Fee Paid	$45 (standard for-profit)
Signature	Maria Lopez, President, 06/03/2026

Scenario 2: Carlos Reyes, multi-shareholder for-profit corporation

Form Section	What Carlos Enters
Entity Name	Reyes Manufacturing Inc.
ACC File Number	C-2345678-9
Principal Office Address	155 W Warner Rd, Tempe, AZ 85284
Statutory Agent	David Chen, 155 W Warner Rd, Tempe, AZ 85284
Directors	Carlos Reyes, Elena Reyes, David Chen
Officers	Carlos Reyes, President; Elena Reyes, Secretary; David Chen, Treasurer
Share Structure	10,000 authorized common; 6,000 issued common
Disclosure (10%+ owners)	Lists Carlos Reyes (40%), Elena Reyes (35%), David Chen (25%)
Fee Paid	$80 (expedited for-profit)
Signature	Carlos Reyes, President, 06/03/2026

Scenario 3: Janet Okafor, nonprofit corporation with no shares

Form Section	What Janet Enters
Entity Name	Sonoran Youth Arts Foundation Inc.
ACC File Number	C-3456789-0
Principal Office Address	900 N 1st Ave, Tucson, AZ 85705
Statutory Agent	Janet Okafor, 900 N 1st Ave, Tucson, AZ 85705
Directors / Trustees	Janet Okafor, Robert Hill, Aisha Patel
Officers	Janet Okafor, President; Robert Hill, Treasurer
Share Structure	Not applicable (nonprofit has no shares)
Certificate of Disclosure	No to felony and bankruptcy
Fee Paid	$10 (standard nonprofit)
Signature	Janet Okafor, President, 06/03/2026

These three filers cover the most common Arizona corporation types. Notice that Janet’s nonprofit skips the share fields and pays a far lower fee, while Carlos’s larger corporation must name every owner above 10%.

How to File the Completed Report

Arizona gives you three ways to file: online, by mail, and in person. The right channel depends on how fast you need it processed and whether you prefer paper.

• Online (recommended). File through the Arizona Business Center portal. The system accepts Visa, MasterCard, and American Express. Standard processing runs about 1 to 3 business days, and you should save the on-screen confirmation as proof of filing.
• By mail. Send the completed paper report with a check to the Arizona Corporation Commission, Corporations Division, 1300 W. Washington St., Phoenix, AZ 85007. Include the base fee and keep a copy of your mailed packet and the check as your proof.
• In person. Drop off your report at the same Phoenix address. As of June 16, 2025, the ACC requires two forms of identification for in-person filings, so anyone filing on your behalf must carry dual ID under the agency’s anti-fraud policy.

For any channel, you can add expedited processing for an extra $35, which moves your report to the front of the line. For-profit corporations pay $45 standard or $80 expedited, and nonprofits pay $10 standard or $45 expedited, per the ACC fee schedule. Remember that all filing fees are nonrefundable under A.R.S. § 10-122, so double-check before you pay.

What Happens After You File

Once you submit, the ACC reviews your report and, if everything matches, marks your corporation as current in its public records. Standard review takes about 1 to 3 business days, while expedited filings clear faster. You can log back into the portal to confirm the status changed to filed.

After your report processes, you can order a Certificate of Good Standing through the online portal, which banks and lenders often request before opening accounts or extending credit. The system checks that all reports are current and no fees are owed, then generates a downloadable PDF for a small fee. This certificate is your proof to the outside world that your corporation is in compliance.

If the ACC finds a problem, such as a missing attachment or a name mismatch, it rejects the filing and notifies you. A rejection does not pause your deadline, so if the due date passes while you fix the issue, the 20% monthly penalty still applies. The fastest way to avoid this trap is to file early, since corporations may file up to six months ahead of the anniversary date.

Mistakes to Avoid When Filling Out the Report

Each field on this report is its own chance for an error, and the ACC rejects filings for small slips. Watch out for these specific mistakes:

• Entering a name that does not match records exactly. The filing is held until the name matches character for character.
• Using a P.O. Box for the principal office or statutory agent. The state rejects these fields because it needs a physical location.
• Naming a statutory agent who never agreed to serve. The appointment can be voided, leaving you exposed to default judgments.
• Changing your agent inside the report instead of filing the acceptance form. The change does not take effect and your old agent stays on record.
• Confusing authorized shares with issued shares. Your ownership is misstated, which can cause disputes and a flagged report.
• Forgetting to list a shareholder who owns more than 10%. The Certificate of Disclosure becomes incomplete and the filing is rejected.
• Answering yes to a felony or bankruptcy question without attaching the required form. The entire report is rejected outright.
• Using nicknames or titles instead of legal names for directors and officers. The state’s cross-check fails and review stalls.
• Letting an unauthorized person sign. The filing may be invalid and the signer can face false-statement penalties.
• Assuming your LLC must file, or that your corporation is exempt. You either waste money or miss a required filing and risk dissolution.
• Missing the anniversary deadline. The 20% monthly penalty starts and dissolution proceedings can begin in 60 days.

Do’s and Don’ts

Do:

• Do confirm your exact due date in the portal. The ACC ties it to your anniversary and does not reliably send reminders.
• Do gather all eight prep items first. This prevents mid-filing errors that lead to rejection.
• Do file early when you can. Corporations may file up to six months ahead, which protects you from last-minute problems.
• Do save your confirmation. It is your proof of filing if a dispute arises.
• Do use the official online portal. It always reflects the current format and reduces missed fields.
• Do verify each principal’s felony and bankruptcy history. A wrong disclosure is a false statement to the state.

Don’t:

• Don’t use a P.O. Box for required physical addresses. These entries are rejected.
• Don’t reuse last year’s numbers without checking. Directors, officers, and shares may have changed.
• Don’t assume your old eCorp login still works. You must register again in the new Arizona Business Center.
• Don’t skip a required attachment after a yes answer. The filing is rejected in full.
• Don’t let an unauthorized person sign. It can invalidate the report.
• Don’t ignore a rejection notice. The deadline keeps running and penalties accrue.

Pros and Cons of Filing on Your Own vs. With Help

Many owners can file this report themselves, but some prefer professional help. Weigh both paths before you decide.

Pros of filing yourself:

• You save money because you pay only the state fee, not a service charge.
• You stay in control of every entry and can fix details fast.
• You learn your own records, which helps with future filings.
• Online filing is quick, often done in under an hour once you have your details.
• You avoid sharing sensitive data with an outside party.

Cons of filing yourself:

• You bear all the risk of a mistake that gets the report rejected.
• You must track your own deadline, since the ACC does not reliably remind you.
• You may misread share or disclosure rules, which are easy to get wrong.
• No one double-checks your work before you submit.
• Managing many entities becomes hard to juggle alone.

FAQs

Do Arizona LLCs have to file an annual report with the ACC?

No. Arizona LLCs are exempt and owe no annual report or fee. Only for-profit and nonprofit corporations, plus foreign versions of each, must file with the Arizona Corporation Commission.

When is the Arizona corporation annual report due?

No single statewide date applies. Your report is due on the anniversary of your corporation’s formation or registration, so confirm the exact date in the Arizona Business Center portal.

How much does the annual report cost?

Yes, there is a fee. For-profit corporations pay $45 standard or $80 expedited, and nonprofit corporations pay $10 standard or $45 expedited, per the ACC fee schedule.

What happens if I file late?

Yes, there are penalties. The ACC charges 20% of the unpaid fee per month, and dissolution proceedings can begin as early as 60 days after the due date.

Do I write authorized or issued shares in the share field?

Yes, both. Enter authorized shares from your articles and issued shares actually held by owners; they are different numbers and must be reported separately.

Do I list directors and officers in the same box?

No. The report has separate sections for directors and officers, so a person who is both must appear in each section under the correct title.

Can I use a P.O. Box for my statutory agent address?

No. The statutory agent needs a physical Arizona street address so legal papers can be delivered in person; a P.O. Box alone is rejected.

Do I have to list shareholders on the report?

Yes, the ones over 10%. The Certificate of Disclosure requires you to name any shareholder owning more than 10% of issued and outstanding shares.

Can I change my statutory agent on the annual report?

No. You must file a separate Statutory Agent Acceptance form signed by the new agent; typing a new name on the report does not change the agent on record.

Can I file my annual report early?

Yes. Corporations and nonprofits may file up to six months before the anniversary date. Early filing counts for the current year, and next year’s deadline stays the same.

Can I get more time to file?

Yes. File an Annual Report Extension Request on Form C002 before your due date for up to six more months, but the 20% monthly penalty still accrues from the original date.

How do I fix an error after I submit?

Yes, you can amend. File a separate amendment through the online portal to correct directors, addresses, or share data, referencing your original report number and paying the amendment fee.

How long does processing take?

Yes, about 1 to 3 business days for standard filings. Expedited processing for an extra $35 moves your report ahead of the standard queue.

Can my LLC be administratively dissolved for not filing this report?

No. Because Arizona LLCs never owe this report, they cannot be dissolved for missing it; this risk applies only to corporations.

Do nonprofits answer the share-structure questions?

No. Nonprofit corporations have no shares, so they skip the share fields entirely and report only directors, officers or trustees, and disclosure answers.