How to Fill Out the New Jersey DOBI Business Entity Producer License + FAQs

The New Jersey Uniform Application for Business Entity License/Registration is the form a company files with the New Jersey Department of Banking and Insurance (DOBI) to sell, solicit, or negotiate insurance as a corporation, partnership, LLC, or LLP. Any firm that wants to do insurance business in New Jersey under a company name—not just under one person’s license—must hold this license before it earns a single commission.

This form decides whether your agency can legally operate in the state, and a small slip on a single field can hold up your file for weeks while clients wait. New Jersey processes the bulk of these filings through the NIPR electronic system, and electronic filings often clear in 2 to 7 business days, while paper filings can take several weeks longer.

Here is what you will learn in this guide:

  • 📋 What the business entity license is and which firms are required to hold one
  • 🗂️ Every document and number you must gather before you open the form
  • ✍️ A line-by-line walkthrough of all 31 numbered fields on the official form
  • 👥 Three full filled-out examples for real agency types
  • ⚠️ The field-level mistakes that get applications returned and how to dodge them

What the Form Is and Who Must File It

The Uniform Application for Business Entity License/Registration is the standard NAIC form (©2014 revision) that New Jersey uses to license insurance agencies. The form is governed by the New Jersey Producer Licensing Act, found at N.J.S.A. 17:22A-26 through 17:22A-48, which is the statute that bans any business from acting as a producer without a license. DOBI is the agency that receives the form, reviews it, runs background checks, and issues the license number.

You must file this form if your business entity sells, solicits, or negotiates insurance in New Jersey and collects compensation for it. This covers a corporation, a partnership, a sole proprietorship operating under a trade name, a limited liability company (LLC), or a limited liability partnership (LLP). It applies whether you are a resident New Jersey firm or an out-of-state firm seeking a non-resident license.

The plain-English version of the law is this: a person can hold an individual producer license, but the company that holds the contracts and collects the money needs its own separate license. The consequence of skipping this step is steep—operating without a business entity license can trigger fines and an order to stop doing business under N.J.S.A. 17:22A-45. A real example: if Coastline Insurance LLC writes home policies and bills clients under the company name without a license, DOBI can fine the firm and void its right to commissions. A common misconception is that one owner’s personal license covers the whole agency; it does not, and that belief is the single most frequent reason new agencies operate illegally without knowing it.

The form also names a key safeguard called the Designated Responsible Licensed Producer (DRLP). This is the licensed individual who answers to the state for the agency’s conduct. Without a valid DRLP, the application cannot be approved, no matter how clean the rest of the form is.

Before You Start: Documents and Information You Need

Gathering everything first saves you from a half-finished application that times out or gets returned. The form pulls from your formation papers, your tax records, and the personal data of your owners and officers, so you cannot wing it from memory. Below is the pre-filing checklist of items you must have in front of you before you open the application.

  • Federal Employer Identification Number (FEIN). This is the company’s tax ID, and the form rejects a Social Security number in its place; without the right FEIN, DOBI cannot match your firm to IRS records and your file stalls.
  • Exact legal business name. It must match your Certificate of Formation or Incorporation letter for letter; a mismatch triggers a name-verification hold.
  • Incorporation or formation date. You need the month, day, and year your entity was registered with the New Jersey Division of Revenue or your home state.
  • State and country of domicile. This tells DOBI where your firm is legally based and decides whether you file as resident or non-resident.
  • Your DRLP’s name, SSN, and National Producer Number (NPN). The DRLP must already hold an active individual producer license; without an NPN, the application has no one to hold accountable.
  • A full list of owners (10%+), partners, officers, and directors. You need each person’s name, title, SSN or FEIN, date of birth, and ownership percentage, because DOBI runs background checks on all of them.
  • Home state license number (non-resident filers only). DOBI verifies it electronically through the NAIC State Producer Database, so a wrong number kills the verification.
  • Supporting documents for any “Yes” background answer. Charging papers, judgments, and written statements must be ready to upload to the NAIC/NIPR Attachments Warehouse, or your answer counts as incomplete.
  • A payment method for the fee. Electronic filers pay by card or e-check; paper filers need a check payable to “State Treasurer of New Jersey.”

If any one of these is missing when you start, you risk an application that is flagged as deficient and returned, which restarts your clock and can cost you weeks of lost selling time.

Where to Get the Form and How to Access It

New Jersey strongly prefers electronic filing, and the fastest path is the NIPR business entity application, where you complete and submit the whole form online. NIPR walks you through the same fields shown on the paper form, validates them as you go, and routes the result straight to DOBI. This is the channel DOBI itself recommends for “faster, easier and less costly” filing.

You can also use Sircon for New Jersey, a second approved electronic vendor that performs the same submission. Both NIPR and Sircon charge a small transaction fee on top of the state fee.

If you must file on paper, download the official Uniform Application for Business Entity License PDF from the DOBI forms page. The full list of related forms lives on the DOBI Industry Forms page. Always confirm you are using the current ©2014 NAIC revision printed at the bottom of the form, because older versions miss the military-offense and Attachments Warehouse questions and will be rejected.

A note that trips up first-timers: the paper PDF is one long uniform form used by many states, so most pages list every U.S. jurisdiction. You only mark the NJ row for the lines you want in New Jersey. Filing the paper version when an electronic option exists also costs you time, since paper sits in a mail queue.

Step-by-Step: How to Fill Out the Uniform Business Entity Application Line by Line

The form numbers its fields 1 through 31. Work through them in order. Below, each numbered field gets its own walkthrough with plain-English meaning, how to answer, a sample entry, an edge case, a common mistake, and a misconception to drop.

License Type and Residency (Top Checkboxes)

This top block asks whether you want a Resident License or a Non-Resident License, and whether this is a New Application or an Additional Line(s) of Authority request. You check resident if your firm’s home state is New Jersey, and non-resident if your home state is elsewhere. If you check non-resident, you must also fill in Identify Home State and Identify Home State License #.

For a brand-new New Jersey agency, you check Resident License and New Application. An out-of-state firm checks Non-Resident License, then writes its home state and home-state license number.

The edge case here is a firm that is already licensed in New Jersey and only wants to add a line like surety; that firm checks Additional Line(s) of Authority, not New Application. A common mistake is checking both resident and non-resident, which makes the file contradictory and forces a manual review. The misconception to drop is that “non-resident” means foreign—here it simply means your firm is based in another U.S. state.

Field 1: Business Entity Name

This field asks for the full legal name of your company. Enter it exactly as it appears on your Certificate of Incorporation or Formation, including words like LLC, Inc., or LLP. Match capitalization and punctuation as closely as the form allows.

For example, Garden State Risk Advisors LLC writes its name with the LLC included and no extra abbreviations.

The edge case is a firm with a long name that exceeds the box; type the full name and let it continue, never truncate it. The common mistake is entering a “doing business as” name here instead of the legal name, which causes a mismatch with state records and a verification hold. The misconception is that the public brand name belongs here—it does not; the legal entity name goes in Field 1 and trade names go later.

Field 2: Incorporation/Formation Date

This field asks when your entity was legally formed. Enter the month, day, and year shown on your formation document. Use the date the state stamped “Filed,” not the date you drafted your operating agreement.

For example, a firm formed on March 14, 2024, enters 03 / 14 / 2024.

The edge case is a sole proprietor who never formally incorporated; that filer uses the date the trade name was registered. The common mistake is guessing the date, which fails the cross-check against your Certificate of Formation and flags the file. The misconception is that this is the date you started selling—it is the date the entity was created on paper.

Field 3: FEIN

This field asks for your Federal Employer Identification Number, the nine-digit tax ID the IRS assigned to your business. Enter it in the format shown, with the two-digit prefix and seven-digit suffix. Do not use a personal Social Security number here.

For example, 12-3456789 is a properly formatted FEIN entry.

The edge case is a single-member LLC that has been using the owner’s SSN; that firm should obtain an FEIN from the IRS before filing, because the business license needs a business tax ID. The common mistake is transposing two digits, which breaks the IRS match and stalls processing. The misconception is that an FEIN and a state tax ID are the same—they are not, and only the federal FEIN belongs in Field 3.

Field 4: National Producer Number (NPN)

This field asks for your firm’s NPN, if one was already assigned. Many new entities leave it blank because the NPN is created when the license is first issued. If your firm has filed in another state and already has an NPN, enter it.

For example, an existing multi-state agency enters its NPN 8675309; a brand-new firm leaves it blank.

The edge case is confusing your DRLP’s personal NPN with the entity’s NPN—they are different numbers. The common mistake is inventing or copying the wrong NPN, which links your file to another entity’s record. The misconception is that you must have an NPN to apply—you do not, and leaving it blank on a first filing is correct.

Field 5: FINRA Firm CRD

This field asks for your Central Registration Depository number, but only if your firm is registered with FINRA for securities. Most pure insurance agencies leave this blank. Enter the CRD only if your firm sells variable products and is FINRA-registered.

For example, a firm that sells variable annuities and is FINRA-registered enters its CRD 123456.

The edge case is a firm applying for the Variable line of authority without FINRA registration; it must register with FINRA first. The common mistake is entering an individual rep’s CRD instead of the firm’s. The misconception is that every insurance agency needs a CRD—only those dealing in securities-based products do.

Field 6: Other Trade Names

This field asks for any assumed, fictitious, alias, or trade names your firm uses or plans to use. List each “doing business as” name on its own line. If you operate only under your legal name, leave this blank.

For example, Garden State Risk Advisors LLC lists its public brand GardenState Insure here.

The edge case is a firm with several regional brands; list all of them so DOBI can tie each to your license. The common mistake is leaving out a brand you advertise under, which can later look like an unlicensed entity. The misconception is that trade names are optional details—if you market under a name, the state expects to see it in Field 6.

Fields 7–8: State and Country of Domicile

These fields ask where your business is legally based. Enter the U.S. state of domicile in Field 7 and the country in Field 8. For a New Jersey firm, this is New Jersey and United States.

For example, an out-of-state firm based in Pennsylvania enters Pennsylvania and United States.

The edge case is a firm incorporated in Delaware but operating from New York; the state of incorporation is your domicile. The common mistake is confusing your office location with your domicile, which can flip you between resident and non-resident status. The misconception is that domicile means wherever you have an office—it means where the entity is legally organized.

Field 9: Affiliation With a Financial Institution/Bank

This field asks whether your business entity is affiliated with a bank or financial institution. Check Yes or No. Most independent agencies check No.

For example, a standalone agency with no bank ties checks No.

The edge case is an agency owned by a bank holding company; that firm checks Yes and may face extra review. The common mistake is checking No when a parent bank exists, which is a material omission. The misconception is that any business bank account makes you “affiliated”—it does not; this means ownership ties, not where you bank.

Fields 10–18: Business Address and Contact Block

These fields ask for your firm’s physical business address (Fields 10–14: street, city, state, ZIP, foreign country), phone (Field 15), fax (Field 16), website (Field 17), and business email (Field 18). Enter a real street address, not a P.O. Box, for the business location.

For example, a firm enters 125 Market Street, Trenton, NJ 08611, phone (609) 555-0147, and email licensing@gardenstateinsure.com.

The edge case is a home-based agency; use the home street address as the business address. The common mistake is putting a P.O. Box in the business address fields, which the state rejects for the physical location. The misconception is that the email is optional—DOBI uses it to send license and deficiency notices, so a wrong email means you miss critical messages.

Fields 19–24: Mailing Address

These fields ask for your mailing address, which can be a P.O. Box. Enter the P.O. Box (Field 19), city, state, ZIP, and foreign country if it differs from your physical address. If your mail goes to the same place as your office, you can repeat it.

For example, a firm receiving mail at a box enters P.O. Box 327, Trenton, NJ 08625.

The edge case is a firm that uses a separate accounting office for mail; list that address here. The common mistake is leaving this blank and assuming the state will mail to the physical address, which can misroute your license. The misconception is that the mailing and business addresses must match—they do not have to, and the mailing block is where a P.O. Box is allowed.

Field 25: Designated/Responsible Licensed Producer (DRLP)

This field asks you to name at least one licensed individual who is responsible for your firm’s compliance with New Jersey insurance law. Enter the DRLP’s name, SSN, and NPN. The DRLP must hold an active individual producer license for the same lines your firm wants.

For example, the firm names Maria Lopez, SSN xxx-xx-1234, NPN 9876543 as its DRLP.

The edge case is that New Jersey, per the NIPR State Requirements matrix, may require the DRLP to be an officer, director, or partner—so pick someone with standing in the firm. The common mistake is naming a DRLP whose individual license does not carry the same lines the agency seeks, which blocks those lines. The misconception is that the DRLP is just a formality—this person legally answers to the state for every policy your firm writes.

Field 26: Owners, Partners, Officers, and Directors

This field asks you to identify every owner with 10% or more interest, plus all partners, officers, directors, and LLC members or managers. For each person enter name, title, SSN or FEIN, date of birth, whether they are an owner, and their ownership percentage.

For example, the firm lists Maria Lopez, Managing Member, SSN xxx-xx-1234, DOB 05/22/1980, Owner: Yes, 60% and David Chen, Member, DOB 11/03/1979, Owner: Yes, 40%.

The edge case is a part-owner at exactly 10%; that person must be listed, because the 10% threshold is inclusive. The common mistake is leaving out a silent investor above 10%, which is a material omission that can void the license. The misconception is that only managers must be listed—any 10%+ owner counts, active or not.

Field 27: Jurisdiction and Lines of Authority

This field is the big grid where you mark the NJ row and choose your legal business type (C, P, S, LLC, LLP), your license type (A, B, P, SLP), and your lines of authority. Major lines include Life (L), Accident & Health (H), Property (P), Casualty (C), Personal Lines (PL), and Variable (V); limited lines on the next page include Credit, Car Rental, Crop, Travel, and Surety.

For example, a property-and-casualty LLC marks the NJ row with LLC, P (Producer), and the P and C lines.

The edge case is surplus lines, which uses the SLP license type and requires the producer to already hold the underlying lines. The common mistake is marking a non-NJ state row by accident on this multi-state form, which adds states you never wanted. The misconception is that you can pick lines your DRLP does not hold—you cannot; the firm’s lines must be backed by the DRLP’s lines.

Fields (Page 4–5): Background Questions 1a Through 7

These questions ask whether the entity or any owner, officer, director, partner, or LLC member has criminal convictions (1a misdemeanor, 1b felony, 1c military offense), administrative actions (Question 2), unpaid debts or bankruptcy (Question 3), delinquent taxes (Question 4), fraud-related lawsuits (Question 5), terminated agency contracts for misconduct (Question 6), and whether you are submitting documents to the Attachments Warehouse (Question 7). Answer every one honestly with Yes or No.

For example, a clean firm answers No to 1a through 6 and No to Question 7.

The edge case is a felony involving dishonesty, which under 18 U.S.C. 1033 requires written 1033 consent from your home state before you can work in insurance. The common mistake is answering No to hide an old conviction, which is perjury on a sworn form and grounds for denial and criminal penalty. The misconception is that minor or old offenses do not count—“convicted” includes guilty pleas, no-contest pleas, probation, and even fines, so disclose them.

Fields 30–31: Certification, Signature, and Attachments

The certification block requires an officer, director, partner, or LLC member to swear under penalty of perjury that the information is true, to appoint the Commissioner as agent for service of process, and to confirm child-support compliance. Sign (Field 30), then date, print your name, title, and address. The attachments note (Field 31) lists what must accompany the form, such as electronic verification of a resident license for non-resident filers.

For example, Maria Lopez signs as Managing Member, dates it 06/01/2026, and prints her title and the firm’s address.

The edge case is a firm where no single officer wants to sign; the form will not process without an authorized signer. The common mistake is having an unlicensed office manager sign, which voids the certification. The misconception is that the signature is a formality—it is a sworn legal statement, and a false one carries criminal exposure.

Three Filled-Out Examples Using Real Scenarios

Below are three common agency types worked through the form from top to bottom. Each table shows the major sections and what that filer enters.

Scenario 1: New Resident P&C Agency (Garden State Risk Advisors LLC)

Form Section What Garden State Risk Advisors LLC Enters
License Type Resident License, New Application
Field 1 Business Entity Name Garden State Risk Advisors LLC
Field 2 Formation Date 03 / 14 / 2024
Field 3 FEIN 12-3456789
Fields 7–8 Domicile New Jersey, United States
Field 25 DRLP Maria Lopez, NPN 9876543
Field 26 Owners Maria Lopez 60%, David Chen 40%
Field 27 Lines (NJ row) LLC, Producer, Property + Casualty
Background Questions No to all
Field 30 Signature Maria Lopez, Managing Member

Scenario 2: Out-of-State Non-Resident Agency (Keystone Benefits Inc.)

Form Section What Keystone Benefits Inc. Enters
License Type Non-Resident License; Home State Pennsylvania; Home State Lic # PA-554120
Field 1 Business Entity Name Keystone Benefits Inc.
Field 3 FEIN 98-7654321
Fields 7–8 Domicile Pennsylvania, United States
Field 25 DRLP Robert Hale, NPN 4455667
Field 26 Owners Robert Hale 100%
Field 27 Lines (NJ row) C (Corporation), Producer, Life + Accident & Health
Background Questions No to all; Question 7 No
Field 31 Attachments Relies on NAIC database verification of PA license
Field 30 Signature Robert Hale, President

Scenario 3: Surplus Lines Business Entity (Atlantic Specialty Brokers LLC)

Form Section What Atlantic Specialty Brokers LLC Enters
License Type Resident License, New Application
Field 1 Business Entity Name Atlantic Specialty Brokers LLC
Field 3 FEIN 45-1122334
Field 6 Trade Names Atlantic E&S
Field 25 DRLP Priya Shah, NPN 7788990 (already holds P&C lines)
Field 26 Owners Priya Shah 70%, Tom Reyes 30%
Field 27 Lines (NJ row) LLC, SLP (Surplus Lines Producer), Property + Casualty
Background Questions Yes to Question 2 (prior administrative action), docs attached
Field 7 Attachments Warehouse Yes — statement + notice uploaded
Field 30 Signature Priya Shah, Managing Member

How to File the Completed Form

New Jersey gives you an electronic path and a paper path, but the electronic path is faster and cheaper. Choose the one that fits your firm, and keep proof of whatever you submit.

  • Online via NIPR. File at the NIPR New Jersey business page. The state fee for an initial major-lines business entity is $150 plus a $40 processing fee ($190 total), per the DOBI licensing fees page, plus a small NIPR transaction fee. Pay by credit card or e-check; processing often runs 2 to 7 business days. Save the NIPR confirmation page and email as proof of filing.
  • Online via Sircon. File through Sircon for New Jersey with the same state fees plus a Sircon fee, paid by card. Keep the Sircon transaction receipt.
  • By mail (paper). Mail the completed PDF application with a check for $190 (major lines) or $115 (limited lines only) payable to “State Treasurer of New Jersey” to: Department of Banking and Insurance, Producer Licensing Unit, P.O. Box 327, 20 West State Street, Trenton, NJ 08625-0327. Use certified mail and keep the receipt as proof; expect several weeks.

For limited-lines-only business entities, the fee drops to $75 plus $40 ($115 total). Resident applicants should also note the fingerprint rule below, which runs alongside the application rather than inside it.

What Happens After You File

After you submit, DOBI reviews your form, verifies your DRLP’s license, and—for resident firms—runs criminal background checks on every officer, partner, director, and 10%+ owner. Resident firms must complete Live Scan electronic fingerprinting through the state’s vendor for each of those individuals, unless that person already holds an active New Jersey producer license. The Department uses these prints for a New Jersey State Police and FBI record check.

If your file is clean and complete, DOBI issues a business entity license number, and your firm appears in the state and NAIC databases. Electronic filings typically clear within a week, while paper and flagged files take longer.

If something is missing or a background answer needs documents, DOBI marks the file deficient and contacts you using the email and address you entered. You then fix the issue or upload the missing papers, and the clock restarts. The license runs on a biennial (two-year) cycle, and you renew before it expires to keep selling, as outlined in the NIPR New Jersey overview.

Mistakes to Avoid When Filling Out the Form

  • Entering an SSN in the FEIN field (Field 3); the business license needs a federal business tax ID, so this stalls the file.
  • Using a trade name instead of the legal name in Field 1; it fails the formation-record match and triggers a hold.
  • Naming a DRLP whose individual license lacks the lines your firm wants; those lines get denied.
  • Marking a non-NJ state row on the multi-state grid; you accidentally apply in states you never intended.
  • Leaving Field 26 owners incomplete by omitting a 10%+ investor; this is a material omission that can void the license.
  • Putting a P.O. Box in the physical business address (Fields 10–14); the state rejects it for the location.
  • Answering No to a background question to hide an old offense; this is perjury and grounds for denial.
  • Forgetting to upload supporting documents to the Attachments Warehouse after a Yes answer; the answer counts as incomplete.
  • Having an unlicensed staffer sign the certification; the signature is void and the form is returned.
  • Guessing the formation date in Field 2; the wrong date fails the document cross-check.
  • Skipping resident fingerprinting for an owner; the background check cannot finish and the license waits.
  • Using an outdated version of the paper form; older revisions miss required questions and get rejected.

Do’s and Don’ts

  • Do confirm your legal name matches your Certificate of Formation, because the state cross-checks it before issuing a number.
  • Do secure an FEIN before filing, because the form will not accept an SSN for the business.
  • Do pick a DRLP who is an officer, director, or partner, because New Jersey may require it.
  • Do file electronically through NIPR or Sircon, because it is faster and cheaper than paper.
  • Do save your confirmation page, because it is your proof of filing if a question arises.
  • Do list every 10%+ owner, because the state runs background checks on all of them.
  • Don’t mark state rows other than NJ on the grid, because each mark is a separate application.
  • Don’t hide a conviction or sanction, because the form is sworn under penalty of perjury.
  • Don’t use a P.O. Box for the physical address, because the state needs a real location.
  • Don’t let an unlicensed person sign, because the certification requires an officer, partner, or member.
  • Don’t mail paper if you can file online, because mail adds weeks to processing.
  • Don’t skip resident fingerprinting, because the background check cannot close without it.

Pros and Cons of Filing on Your Own vs. With Help

Filing on Your Own Filing With a Service or Compliance Help
Saves money, because you avoid a third-party service fee. Costs more, because you pay for professional time.
Full control, because you enter every field yourself. Less hands-on, because you hand off the data entry.
Faster to start, because you do not wait on a vendor. Slower start, because you brief the helper first.
Higher error risk, because field rules are easy to miss. Lower error risk, because pros know the common traps.
You learn the form, because you handle every line. You may stay unfamiliar, because someone else does it.
Easy for a clean, simple agency, because there is little complexity. Better for messy files, because background “Yes” answers need careful handling.

FAQs

Do I need a business entity license if I already have an individual producer license?

Yes. Your personal license covers only you; the company that holds contracts and collects commissions under its own name needs its own separate business entity license from DOBI.

Can I use my Social Security number instead of an FEIN in Field 3?

No. The business entity license requires a federal FEIN. A single-member LLC using an SSN must obtain an FEIN from the IRS before filing.

Do I write my legal name or my brand name in Field 1?

No brand name in Field 1. Enter the exact legal name from your Certificate of Formation; your “doing business as” brand goes in Field 6 for trade names.

Does the DRLP have to be an owner or officer of the firm?

Yes, often. New Jersey’s rules may require the Designated Responsible Licensed Producer to be an officer, director, or partner, so choose someone with standing in the firm.

Do I list a part-owner who holds exactly 10%?

Yes. Field 26 covers every owner with 10% or more, and the threshold is inclusive, so a 10% owner must be listed for background review.

Can I put a P.O. Box in the business address fields?

No. The physical business address (Fields 10–14) needs a real street address. A P.O. Box is only allowed in the mailing address block (Fields 19–24).

Do non-resident firms need to mail a Letter of Certification?

No, usually. DOBI verifies your home-state license electronically through the NAIC State Producer Database in place of a paper Letter of Certification.

How much does the initial business entity license cost?

No single flat fee for all types. Major lines cost $150 plus a $40 processing fee ($190), and limited lines only cost $75 plus $40 ($115), per the DOBI fee page.

Do all my owners and officers need fingerprints?

Yes, for resident firms. Each officer, partner, director, or 10%+ owner must submit Live Scan fingerprints unless they already hold an active New Jersey producer license.

Must I answer the background questions if the offense was years ago?

Yes. “Convicted” includes old guilty pleas, no-contest pleas, probation, and fines, so disclose them and attach the required documents.

Can I file this form on paper instead of online?

Yes, but it is slower. DOBI accepts the mailed PDF with a check, though it strongly recommends electronic filing through NIPR or Sircon for faster, cheaper processing.

Do I mark every state row on the jurisdiction grid?

No. The form is a multi-state uniform application, but for a New Jersey license you mark only the NJ row for the lines and license type you want.

How long does approval take after I file?

No fixed guarantee, but electronic filings often clear in 2 to 7 business days, while paper or flagged applications can take several weeks longer.

Can someone who is not licensed sign the certification?

No. The certification must be signed by an officer, director, partner, or LLC member who swears the information is true under penalty of perjury.