The North Carolina ABC On-Premises Malt Beverage Permit is the state license that lets a restaurant, bar, brewery taproom, or private club sell beer for customers to drink on the property. You apply for it on the Application for ABC Retail Permit (NC ABC-004), which is issued by the North Carolina Alcoholic Beverage Control Commission under the authority of G.S. 18B-1001(1).
Getting this permit wrong is costly. The application fee is $400, and the state makes no refunds whether your application is approved, rejected, or withdrawn, so a single missing signature or attachment can cost you both time and money. The current version of the form carries a revision date of Rev 11/2010 printed in the bottom corner, and you should confirm that date before you start so you are working from the right paperwork. North Carolina also runs a fingerprint-based background check on every owner, which means the people behind the business matter as much as the building.
Here is what you will walk away knowing:
- 🍺 What the On-Premises Malt Beverage Permit covers and exactly who in your business must file.
- 📋 The full list of documents, IDs, and forms to gather before you open the application.
- ✍️ A line-by-line, section-by-section guide to every box on the NC ABC-004.
- 🏢 Three real-world walkthroughs for an LLC taproom, a sole-proprietor restaurant, and a corporate sports bar.
- ⚠️ The mistakes that get applications rejected and how to avoid them.
What the Form Is and Who Must File It
The NC ABC-004 is the single application North Carolina uses for almost every retail alcohol permit, and the On-Premises Malt Beverage (Beer) box is the one you check to sell beer for drinking on-site. The form goes to the North Carolina Alcoholic Beverage Control Commission, the state agency that controls who may sell alcohol. The legal power to issue this permit comes from G.S. 18B-1001, which lists every retail permit the Commission can grant. The qualification rules for applicants live in G.S. 18B-900, which sets the age, residency, and criminal-record standards you must meet.
Who must file depends on how your business is owned, and this trips up more applicants than any other point. The rule lives in the “Who Must File” section on the back of the form and in 14B NCAC 15B .0102. Ignoring it means the Commission cannot process your file until every required person applies.
- Individual ownership: the single owner files one application.
- General partnership: every partner files a separate application.
- Corporation not already holding a NC permit: each officer (President, Vice President, Secretary, Treasurer) and each 25%-or-more stockholder files separately.
- Limited Liability Company not already holding a NC permit: if member-managed, every member with 25% or more interest files, or if no one holds 25%, the managing members file; if manager-managed, each acting manager files plus any 25%-or-more member.
- Limited partnership: the general partner(s) file.
For any corporation, LLC, or limited partnership applying for an on-premises permit, a North Carolina resident must file as the manager or site manager. Misconception: many owners think one application covers the whole company, but the Commission reviews each qualifying person as an individual, and one disqualified officer can sink the entire application.
Before You Start: Documents and Information You Need
Gather everything below before you open the NC ABC-004, because the Alcohol Law Enforcement (ALE) agent assigned to your file will review these same documents during the investigation. A missing item does not just slow you down; it can stop the review cold and force you to refile.
- Valid government photo ID for each filer: include a black-and-white copy, because the Commission must confirm identity before running the background check.
- One completed fingerprint card per filer: the state runs a criminal-history check, and a missing card means no background clearance and no permit.
- Fingerprint-processing fee of $38.00 per person: you may add this to the permit fee in one check, and skipping it stalls the background check.
- Lease, rental agreement, or registered deed naming you as lessee or owner: this proves you control the premises, and without it the Commission cannot tie the permit to a location.
- Local Government Opinion Form (Form 001): the city or county tells the Commission whether it objects, and a missing or negative opinion can block approval.
- Inspection/Zoning Compliance Form (Form 002): local officials confirm the building is zoned and inspected for alcohol sales, and without it the Commission cannot verify your site.
- Proof of Alcohol Seller/Server Training Form: North Carolina requires responsible-seller training, and missing proof delays issuance.
- Detailed diagram of the premises: on-premises applicants must show the layout, and a vague or missing diagram triggers requests that delay your file.
- Recycling Form: on-premises malt beverage applicants must submit it, and leaving it out flags your application as incomplete.
- $400 permit fee by certified check, cashier’s check, or money order: personal checks are not accepted by mail, and the wrong payment type gets the whole packet returned.
You also need the trade name of the business, the physical and mailing addresses, each filer’s full legal name, date of birth, the last four digits of the Social Security number, and contact details. Having these ready prevents the half-finished application that sits in a drawer for weeks.
Where to Get the Form and How to Access It
The official NC ABC-004 lives on the North Carolina ABC Commission permit forms page, where you can also download the companion Form 001 and Form 002. You download the PDF, print it, and complete it by typewriter or in ink, because the Commission requires a clean, legible, signed, and notarized original. The supporting Local Government Opinion Form (Form 001) is a separate download you route through your city or county before filing.
There is no online filing portal for retail permits like this one. You submit the finished packet by mail or in person, and the Commission posts general filing guidance on its Applying for a Permit page. If you visit in person, plan to arrive by 3:00 PM so a permit specialist can see you that day.
The form is short on pages but heavy on consequence, so treat the printed copy as a master and make photocopies of everything before you mail. Misconception: some applicants believe they can fill the form out online and hit submit, but North Carolina still runs this permit on paper, and an emailed PDF will not be accepted as a filing.
Step-by-Step: How to Fill Out the NC ABC-004 Line by Line
Work through the form in the order it prints. Do not write above the “Do Not Write Above This Line” header at the very top, because that block is reserved for Commission use only and anything you add there will be ignored or treated as tampering.
Top Block: Permit Type Selection
The form asks which permit or permits you want by giving you a long checklist of boxes. Check the box labeled Malt Beverage (Beer) On Premise, and only that box, unless you truly intend to sell other alcohol types like unfortified wine. Use a clear, dark mark, because a faint or stray mark next to two boxes confuses the specialist about what you are requesting.
For example, Hops & Harvest Taproom LLC checks the single box for Malt Beverage (Beer) On Premise and leaves every wine and mixed-beverage box blank. A common edge case is the restaurant that wants both beer and wine; that filer checks both the on-premise malt beverage box and the on-premise unfortified wine box, and pays a separate $400 fee for each. The most common mistake here is checking an off-premise box by accident, which would license packaged beer to go rather than draft beer for the table and force a refiling. Misconception: people assume “on premise” and “off premise” are interchangeable labels, but they describe completely different privileges, and checking the wrong one changes what you are legally allowed to sell.
County and City Lines
This section asks for the county where the business sits and, if inside city limits, the city name. Write the legal county and municipality in plain capital letters, such as WAKE for the county and RALEIGH for the city. If your business is outside any city limits, write the county only and leave the city line blank.
For example, Maria’s Cantina writes MECKLENBURG on the county line and CHARLOTTE on the city line because the restaurant sits inside Charlotte’s limits. The edge case is a rural location with a city mailing address that is not actually inside the city; in that case you list only the county, because the Local Government Opinion must come from the government that truly has jurisdiction. The common mistake is naming a city just because the post office uses that name, which routes your Local Government Opinion to the wrong office and stalls approval. Misconception: a city in your mailing address does not always mean you are inside that city’s limits.
Type of Ownership (Check One)
This box asks how your business is legally organized and tells you which lettered sections to complete. Check one box: Individual, General Partnership, Corporation, Limited Liability Company, Limited Partnership, or Nonresident Individual or Partnership. The form then directs you to the matching sections, so an LLC completes sections A, B, D, F, and H.
For example, Hops & Harvest Taproom LLC checks Limited Liability Company and completes A, B, D, F, and H. The edge case is a single-member LLC; it is still an LLC, not an individual, so the owner checks the LLC box rather than the individual box. The common mistake is a one-owner LLC checking Individual to keep things simple, which mismatches the application against the Articles of Organization and gets it kicked back. Misconception: owners think the tax label they use matters here, but the Commission cares about the legal entity registered with the Secretary of State, not how you file taxes.
Section A: Business Information
Section A asks for the trade name, the physical location address, and the mailing address of the business. Write the trade name exactly as the public sees it, then the street address, city, state, and zip for the location, and repeat for the mailing address if it differs. Use the same trade name that appears on your lease and any assumed-name filing.
For example, Hops & Harvest Taproom LLC writes the trade name HOPS & HARVEST TAPROOM, the location address 118 BREW STREET, RALEIGH, NC 27601, and the same address for mailing. The edge case is a business that gets mail at a P.O. Box; you may use the box for the mailing address, but the location address must be the physical building, because beer is sold at a place, not a mailbox. The common mistake is entering only a P.O. Box for the location, which makes it impossible to inspect the premises and guarantees a hold. Misconception: the trade name and the legal entity name are not always the same, and this line wants the trade name customers actually see.
Section B: Applicant’s Personal Information
Section B asks for the applicant’s full legal name with no abbreviations, date of birth, the last four digits of the Social Security number, and the business location telephone. Write your name as it appears on your photo ID, your date of birth, the last four of your SSN only, and the business phone. Print clearly, because this name is cross-checked against your ID and your fingerprint card.
For example, Marcus Bell writes MARCUS DEWAYNE BELL, a date of birth of 07/22/1984, the last four 6831, and the taproom phone. The edge case is a recent legal name change; use your current legal name and be ready to show documentation if the names on your records differ. The common mistake is using a nickname or initials, which creates a mismatch with the ID and fingerprint card and delays the background check. Misconception: the form does not want your full Social Security number, only the last four digits, and writing all nine is unnecessary.
Section C: Corporation Details (Corporations Only)
Section C asks corporations for the corporate name, the applicant’s position (President, Vice President, Secretary, Treasurer, Manager, or Stockholder), and the percentage of stock held. Complete this only if you checked Corporation. Write the exact corporate name from your Articles of Incorporation and check the position that matches your role.
For example, Endline Sports Bar Inc. has its Treasurer file, so Janet Cole writes the corporate name ENDLINE SPORTS BAR INC., checks Treasurer, and notes her stock at 30%. The edge case is when another business entity owns 25% or more; you name that entity on the line provided. The common mistake is one officer filing for everyone, when each officer and each 25%-or-more stockholder must file a separate application. Misconception: holding a small share does not exempt you; only owners below 25% who are not officers can skip filing.
Section D: Limited Liability Company Details (LLCs Only)
Section D asks LLCs for the company name, the form of management (Member-Managed or Manager-Managed), the interest percentage, and whether the filer is a Site Manager. Complete this only if you checked Limited Liability Company. Write the LLC name exactly as it appears on your Articles of Organization and check the management style that matches your operating agreement.
For example, Hops & Harvest Taproom LLC writes HOPS & HARVEST TAPROOM LLC, checks Member-Managed, and lists the filing member’s interest at 50%. The edge case is a manager-managed LLC, which must also submit a copy of the Operating Agreement so the Commission can confirm who has authority. The common mistake is checking the wrong management style, which then conflicts with the Operating Agreement and raises a red flag during review. Misconception: members under 25% in a member-managed LLC often think they must file, but only members at 25% or more, or the managing members, are required.
Section E: Limited Partnership Details (Limited Partnerships Only)
Section E asks for the limited partnership name and the general partner’s name, and if the general partner is a corporation, that corporation’s officer position. Complete this only if you checked Limited Partnership. Write the partnership name from your certificate of limited partnership and name the general partner who is filing.
For example, Riverside Brews LP writes the partnership name and names Daniel Pratt as the general partner. The edge case is a corporate general partner; then you also check the relevant officer position for the person filing on behalf of that corporation. The common mistake is a limited partner trying to file, when the rule requires the general partner to file. Misconception: limited partners often assume they must sign on, but the general partner carries the filing duty because the general partner controls operations.
Section F: Resident Address and Contact Information
Section F asks for the filer’s home address, home phone, daytime phone, cell phone, business fax, and email. Every ownership type completes Section F. Write your personal residential address, not the business address, along with reliable phone numbers and an email you check often.
For example, Marcus Bell writes his home address 405 OAK LANE, DURHAM, NC 27704, his cell number, and his email. The edge case is a non-resident owner; that person still completes Section F but must also satisfy the resident-manager rule in Section G. The common mistake is repeating the business address here, which hides where the filer actually lives and complicates the residency check. Misconception: this section is about you as a person, not your business, so a business address here defeats its purpose.
Section G: Nonresident Attorney-In-Fact (Nonresidents Only)
Section G asks a non-resident individual or partnership for the attorney-in-fact’s name, mailing address, and location address. Complete this only if you checked Nonresident Individual or Partnership. Name the North Carolina resident you have appointed as attorney-in-fact and provide a certified, recorded power of attorney.
For example, an out-of-state owner names Theresa Long of Raleigh as attorney-in-fact and lists her addresses. The edge case is an owner who lives just across a state line but still counts as a non-resident; the resident-manager rule still applies. The common mistake is skipping the power of attorney that must be registered in the county where the premises sits, which voids the non-resident filing. Misconception: simply naming a friend in North Carolina is not enough; the law in G.S. 18B-900 requires a recorded power of attorney.
Section H: Registered Agent (Corporations, LLCs, and Limited Partnerships)
Section H asks corporations, LLCs, and limited partnerships for the registered agent’s name and both mailing and location addresses. Complete this if you are any business entity rather than an individual. Write the registered agent exactly as listed with the North Carolina Secretary of State.
For example, Hops & Harvest Taproom LLC lists its registered agent James Ortega with his Raleigh office address. The edge case is using a commercial registered-agent service; list the service’s official name and address as filed with the state. The common mistake is naming an agent here who does not match the Secretary of State record, which the Commission catches and questions. Misconception: the registered agent is not always the owner, and this line wants the official agent on record, not whoever is most convenient.
Certification and Sworn Statement
This block asks you to certify under oath that the statements are true, that you are at least 21 (or 19 for certain malt-beverage-only managers), and that you meet the criminal-record and residency standards. Read every line, because you are swearing to each one. Do not sign until you are in front of a notary.
For example, Marcus Bell reviews each certification, confirms he has no disqualifying convictions, and waits to sign. The edge case is the malt-beverage-only manager who may qualify at 19 rather than 21; that exception is written into the certification itself. The common mistake is signing at home before reaching the notary, which makes the notarization invalid. Misconception: people think a felony forever bars them, but the form allows a felony before the three-year window if citizenship has been restored.
Signature and Notarization
The final block asks for the signature of the individual filing and the notary’s sworn acknowledgment with the commission expiration date. Sign in ink in front of the notary, who then completes the day, month, year, and stamp. Each required filer signs and notarizes a separate application.
For example, Janet Cole signs her own NC ABC-004 before a notary, and her co-officers sign their own forms before a notary too. The edge case is a multi-owner corporation where four officers must each notarize; budget time for four separate notarizations. The common mistake is one person signing for partners or co-owners, which is not allowed and voids those filings. Misconception: a notary stamp does not verify the truth of your answers, only that you signed; making a false statement to obtain a permit is still a crime.
Three Filled-Out Examples Using Real Scenarios
These three walkthroughs show how different owners move through the same NC ABC-004 from top to bottom.
Scenario 1: Hops & Harvest Taproom (Member-Managed LLC)
| Form Section | What Hops & Harvest Enters |
|---|---|
| Permit Type | Checks Malt Beverage (Beer) On Premise only |
| County / City | WAKE / RALEIGH |
| Type of Ownership | Limited Liability Company |
| Section A | Trade name HOPS & HARVEST TAPROOM, location 118 BREW STREET, RALEIGH, NC 27601 |
| Section B | EMILY RAE PARK, DOB 03/11/1990, SSN last four 4420 |
| Section D | HOPS & HARVEST TAPROOM LLC, Member-Managed, interest 50% |
| Section F | Home address 22 ELM COURT, CARY, NC 27513, cell and email |
| Section H | Registered agent JAMES ORTEGA, Raleigh office address |
| Attachments | Lease, photo ID, fingerprint card, Form 001, Form 002, training proof, premises diagram, recycling form |
| Fee | $400 plus $38 fingerprint fee per member, by cashier’s check |
Scenario 2: Maria’s Cantina (Sole Proprietor Restaurant)
| Form Section | What Maria Enters |
|---|---|
| Permit Type | Checks Malt Beverage (Beer) On Premise (and Unfortified Wine On Premise if adding wine) |
| County / City | MECKLENBURG / CHARLOTTE |
| Type of Ownership | Individual |
| Section A | Trade name MARIA’S CANTINA, location 900 SOUTH BLVD, CHARLOTTE, NC 28203 |
| Section B | MARIA ELENA LOPEZ, DOB 05/14/1979, SSN last four 7781 |
| Section F | Home address 14 PINE RIDGE RD, CHARLOTTE, NC 28209, daytime phone and email |
| Certification | Reviews oath, confirms no disqualifying convictions |
| Attachments | Deed or lease, photo ID, fingerprint card, Form 001, Form 002, training proof, premises diagram, recycling form, food menu |
| Signature | Signs and notarizes one application |
| Fee | $400 plus $38 fingerprint fee, by money order |
Scenario 3: Endline Sports Bar (Corporation)
| Form Section | What Each Endline Officer Enters |
|---|---|
| Permit Type | Checks Malt Beverage (Beer) On Premise only |
| County / City | GUILFORD / GREENSBORO |
| Type of Ownership | Corporation |
| Section A | Trade name ENDLINE SPORTS BAR, location 55 ARENA WAY, GREENSBORO, NC 27401 |
| Section B | Each officer enters own name, DOB, SSN last four |
| Section C | ENDLINE SPORTS BAR INC., position checked (President, VP, Secretary, Treasurer), stock % |
| Section F | Each officer’s personal home address and contact info |
| Section H | Registered agent name and Greensboro addresses |
| Filings | Four separate applications, one per officer, each notarized |
| Attachments | Articles of Incorporation, leases, photo IDs, fingerprint cards, Form 001, Form 002, training proof, diagram, recycling form |
| Fee | $400 permit fee plus $38 fingerprint fee per filer |
How to File the Completed Form
North Carolina accepts the retail permit packet by mail or in person, and each channel has its own address and rules. Choose the one that fits your timeline, and keep proof of whatever you send.
- By regular U.S. mail: send to NC ABC Commission, ATTN: Permit & Product Compliance, 4307 Mail Service Center, Raleigh, NC 27699-4307. Pay the $400 fee by certified check, cashier’s check, or money order payable to the North Carolina ABC Commission, and keep your mailing receipt as proof of filing.
- By express mail, FedEx, or UPS: send to NC ABC Commission, ATTN: Permit & Product Compliance, 400 East Tryon Road, Raleigh, NC 27610. Use the same certified payment types and keep your tracking number as proof.
- In person: bring the packet to 400 East Tryon Road, Raleigh, NC 27610, and arrive by 3:00 PM to be seen by a permit specialist. In person you may pay by credit card (MasterCard or Visa), and you should keep your stamped copy as proof.
The Commission posts current contact details and updates on its Applying for a Permit page, and you can reach the office at (919) 779-0700. Processing includes an ALE background investigation, so build in several weeks rather than expecting same-week issuance. Because fees are non-refundable and deposited with the State Treasurer, double-check the packet before it leaves your hands.
What Happens After You File
Once the Commission receives your packet, it logs the application and assigns an ALE agent to investigate the business and the people behind it. The agent reviews the documents you kept on-site, inspects the premises, and confirms the local government opinion and zoning compliance. This review is why you must keep copies of everything at the business location, because the agent expects to see them during the visit.
If everything checks out, the Commission issues the On-Premises Malt Beverage Permit, and you may then sell beer for on-site consumption. If something is missing or a filer has a disqualifying record, the Commission can reject the application, and the $400 fee is not refunded. Approved permittees also owe an annual Registration/Inspection Fee by May 1 each year, with renewal and registration notices mailed in February, so mark those dates the moment your permit arrives.
Mistakes to Avoid When Filling Out the Form
- Checking an off-premise box instead of on-premise: this licenses to-go beer, not draft service, and forces a refiling.
- Using a nickname in Section B: the name mismatch against your ID and fingerprint card stalls the background check.
- Skipping a filer in a corporation or LLC: the Commission cannot process the file until every required officer or member applies.
- Signing before reaching the notary: an unnotarized signature voids the application.
- Paying with a personal check by mail: only certified checks, cashier’s checks, or money orders are accepted, so the packet gets returned.
- Listing only a P.O. Box as the location address: the premises cannot be inspected, which guarantees a hold.
- Forgetting the $38 fingerprint fee per person: the background check cannot start without it.
- Omitting the premises diagram: on-premises applicants must include it, and leaving it out flags the file as incomplete.
- Sending the wrong Local Government Opinion: routing Form 001 to a city that lacks jurisdiction delays approval.
- Leaving out the recycling form: on-premises malt beverage applicants must submit it or the application is incomplete.
- Checking Individual for a single-member LLC: the mismatch with your Articles of Organization gets the file kicked back.
- Assuming online submission works: this permit is paper-only, and an emailed PDF will not be accepted.
Do’s and Don’ts
Do’s
- Do print clearly or type, because an illegible application slows the specialist and invites errors.
- Do confirm the Rev 11/2010 date on the form, because using an outdated version risks rejection.
- Do gather every attachment before you start, because a complete packet moves faster through ALE review.
- Do keep copies of the entire packet at the business, because the ALE agent will review them on-site.
- Do have each required filer notarize a separate application, because one shared signature voids the others.
- Do use certified payment, because the Commission rejects personal checks sent by mail.
Don’ts
- Don’t write above the “Do Not Write Above This Line” header, because that space is for Commission use only.
- Don’t list your business address in Section F, because that section asks for your personal residence.
- Don’t guess your city line, because the wrong municipality misroutes your Local Government Opinion.
- Don’t enter your full Social Security number, because the form asks for the last four digits only.
- Don’t assume a felony permanently disqualifies you, because the form allows exceptions with restored citizenship.
- Don’t expect a refund, because all fees are non-refundable regardless of the outcome.
Pros and Cons of Filing on Your Own vs. With Help
| Filing on Your Own | Filing With an Attorney or Consultant |
|---|---|
| Saves money since you avoid professional fees, which matters for a tight startup budget. | Costs more, but the fee can prevent a non-refundable $400 loss from a rejected filing. |
| Builds your own knowledge of the rules, which helps at renewal time. | Saves your time, because the professional handles the paperwork while you run the business. |
| Gives you full control over the timeline and details. | Reduces errors on tricky entity rules, which are the top reason applications get kicked back. |
| Works well for simple individual ownership with one filer. | Helps complex corporations and LLCs where multiple filers and Operating Agreements are involved. |
| Avoids waiting on a third party’s schedule. | Adds a buffer of experience with ALE investigations and local government opinions. |
FAQs
Do I need a separate permit to sell beer to go?
Yes. The On-Premises Malt Beverage Permit covers only on-site drinking; selling sealed beer to go requires the separate Off-Premises Malt Beverage Permit, with its own box and $400 fee.
Do I check the on-premise or off-premise box for a taproom?
Yes, check the on-premise box for a taproom where customers drink on-site. The off-premise box covers packaged beer for customers to take away, which is a different privilege.
Do I write my full Social Security number in Section B?
No. Section B asks only for the last four digits of your Social Security number, so writing all nine is unnecessary and not requested by the form.
Do all owners of an LLC have to file separately?
No. In a member-managed LLC, only members with 25% or more interest, or the managing members, must file; under-25% members generally do not.
Do I list my home or business address in Section F?
No, do not list the business address. Section F asks for your personal residential address, phone numbers, and email so the Commission can verify residency.
Do I have to sign the form in front of a notary?
Yes. The NC ABC-004 must be signed and notarized, so wait to sign until you are before a notary, or the application is void.
Do I need a North Carolina resident manager for an LLC or corporation?
Yes. Any corporation, LLC, or limited partnership applying for an on-premises permit must have a North Carolina resident file as manager or site manager.
Do I pay the fee by personal check?
No for mailed applications. The Commission accepts only certified checks, cashier’s checks, or money orders by mail, though credit cards work in person.
Do I get my $400 back if I am rejected?
No. All fees are deposited with the State Treasurer and are non-refundable, whether the application is approved, rejected, or withdrawn.
Do I need a premises diagram for an on-premises permit?
Yes. On-premises applicants must submit a detailed diagram of the premises, and leaving it out flags the application as incomplete.
Do I have to renew this permit every year?
Yes, in effect. On-premises malt beverage permittees owe an annual Registration/Inspection Fee by May 1, with notices mailed each February.
Do I qualify if I have a past felony conviction?
Yes, possibly. The certification allows a felony before the three-year window if your citizenship has been restored, while a recent felony disqualifies you.
Do I need to be 21 to be the manager?
No, not always. A manager of a business selling only malt beverages and unfortified wine may qualify at 19 rather than 21 under the certification.
Do I file online through a state portal?
No. North Carolina has no online portal for this retail permit; you must submit a printed, signed, notarized packet by mail or in person.
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