Illinois Form NFP 114.05 is the Statement of Change of Registered Agent and/or Registered Office that every Illinois not-for-profit corporation files with the Illinois Secretary of State Department of Business Services when it changes its registered agent, its registered office, or both. The form is required by Section 105.10 of the Illinois General Not For Profit Corporation Act of 1986, and a missed update can quietly push your nonprofit into administrative dissolution before you ever see the warning letter.
The Illinois Secretary of State reports that thousands of Illinois nonprofits are administratively dissolved each year, and a stale registered agent address is one of the most common triggers because the state’s annual report reminders and service-of-process notices bounce back undelivered. The fix is small, the fee is $5.00, and the form is one page — but the consequences of getting it wrong reach into your federal 501(c)(3) standing, your bank accounts, and your ability to accept charitable donations under the Illinois Charitable Trust Act.
Here is what you will learn in this guide:
- 📄 What Form NFP 114.05 actually does and which Illinois nonprofits must file it
- 🗂️ The exact documents, file numbers, and consents you must gather before opening the form
- ✍️ A line-by-line walkthrough of every box, signature line, and sample entry on the current revision
- 🏛️ Three real-world filled-out scenarios covering volunteer charities, commercial-agent switches, and resigning agents
- ⚖️ The deadlines, fees, federal cross-filings (IRS Form 8822-B), and penalties that follow a botched or skipped filing
What the Form Is and Who Must File It
Form NFP 114.05 is the official one-page filing that an Illinois domestic not-for-profit corporation uses to notify the state that it has changed its registered agent, its registered office street address, or both at the same time. The form is published by the Illinois Secretary of State’s Department of Business Services and is governed by Section 105.10 of the General Not For Profit Corporation Act of 1986, codified at 805 ILCS 105/105.10. The Act treats the registered agent as the legal point of contact for lawsuits, tax notices, and Secretary of State correspondence, so the state insists on a current, accurate record at all times.
Every Illinois nonprofit corporation chartered under the NFP Act must keep a registered agent and a registered office inside Illinois, and any change to either piece of information triggers the obligation to file 114.05. That includes traditional 501(c)(3) public charities, private foundations incorporated in Illinois, religious corporations under the Act, social welfare 501(c)(4) groups, professional associations, parent-teacher organizations, youth sports leagues, and homeowner-style civic groups that chose nonprofit status. Foreign nonprofits authorized to transact business in Illinois use a different form (NFP 113.20), so 114.05 is a domestic-only filing.
The form is not used to change the corporation’s principal office, its directors, or its name — those changes use other filings such as NFP 110.30 for amendments. Filers also should not confuse 114.05 with the for-profit equivalent BCA 5.10/5.20, which is filed under the Business Corporation Act of 1983. Using the wrong form is the single fastest way to have your filing rejected and your fee returned weeks later.
A registered agent’s resignation also forces this form, because the resigning agent files Form NFP 114.10 to step down and the corporation then has 60 days to name a successor on Form 114.05. Skip that 60-day window and the Secretary of State may begin administrative dissolution proceedings under 805 ILCS 105/112.35.
Before You Start: Documents and Information You Need
Pulling these items together before you open the PDF saves a second trip to the post office and prevents the most common rejection reasons. The Secretary of State’s Department of Business Services rejects filings for missing file numbers, mismatched corporate names, and unsigned signature blocks more than for any substantive legal defect, according to the agency’s filing tips guidance. Gather the following before drafting:
- Your six- or seven-digit Illinois corporate file number. This number appears on your original Articles of Incorporation and on any prior annual report receipt, and it is searchable through the Illinois Business Entity Search. Filing without it will cause an automatic rejection because the Department of Business Services indexes everything by file number, not by name.
- The exact legal name of the corporation as it appears on the state’s records. Even one missing comma, “Inc.” instead of “NFP,” or a different capitalization style triggers a name-mismatch rejection. Pull the name verbatim from your most recent annual report.
- The full name of the new registered agent. This may be an Illinois resident individual or a corporation authorized to act as a registered agent in Illinois under 805 ILCS 105/105.05.
- The new registered office street address inside Illinois. P.O. boxes are not allowed; the law requires a physical street address where service of process can be hand-delivered during business hours.
- The name of the Illinois county where the new registered office sits. Cook, DuPage, Lake, Will, Kane, Sangamon, and McLean are the most common, but every county has its own line on the form.
- Written consent from the new registered agent. While the consent is not attached to 114.05, the agent’s signature on the form itself constitutes consent under Illinois practice, so the agent must personally sign or you will need a separate consent letter.
- The signature authority of an officer. The president, vice president, secretary, treasurer, or another duly authorized officer must sign. Without a valid officer signature, the filing is void.
- A check or money order for $5.00 made payable to “Secretary of State.” Cash is accepted only for in-person filings in Springfield or Chicago, and personal checks are accepted by mail.
- A self-addressed stamped envelope if you want a stamped, file-marked copy returned by mail rather than waiting for the online image to appear in the public record.
If your nonprofit also holds an IRS Employer Identification Number tied to a physical address that just changed, add IRS Form 8822-B to your stack, because federal law requires that update within 60 days under 26 CFR 301.6109-1.
Where to Get the Form and How to Access It
The current, official revision of Form NFP 114.05 is available only on the Illinois Secretary of State’s website, and you should always download a fresh copy each time you file because the agency updates fee schedules and barcoded form layouts without public notice. Pull the PDF directly from the Department of Business Services nonprofit forms page, which lists every NFP-prefixed form in numerical order. The form’s revision date is printed in the lower-left corner of the PDF — confirm it before filling anything in, because old revisions are rejected.
Filers who prefer hard copies can request the form by mail or pick it up in person at either the Springfield headquarters at 501 S. Second Street, Room 350, or the Chicago office at 69 W. Washington Street, Suite 1240. Both counters keep blank forms behind the desk and will hand you one on request. The walk-in option also lets you file the same day you fill it out, which is the fastest channel.
Illinois has been migrating nonprofit filings to its Cyberdrive Illinois business services portal, but as of the most recent revision NFP 114.05 is still primarily a paper filing. Some authorized commercial registered agent services file on behalf of clients through XML batch channels, but individual filers should plan on a paper submission. Always confirm channel availability on the Secretary of State’s site the day you intend to file because the agency rolls out new e-filing options quarterly.
If you cannot print, the Illinois Secretary of State will mail you a blank form on request through its general line at 217-782-9522. Allow seven to ten business days for the form to arrive, which can be a problem if you are inside the 60-day successor-agent window after a resignation.
Step-by-Step: How to Fill Out Form NFP 114.05 Line by Line
The form is one page divided into a header, six numbered items, and a signature block. Read through the entire form once before writing anything, then complete every box even if the answer seems obvious. Empty boxes are treated as defective filings under the Department’s review standards in the Business Services procedures manual.
Header: File Number
The header asks for your Illinois corporate file number in plain English — the unique six- or seven-digit identifier the Secretary of State assigned when your nonprofit was incorporated. Type or print the number in the box at the top right of the form, with no dashes, spaces, or letters, even if older paperwork shows leading zeros.
For example, Maple Grove Community Garden NFP enters 68423197 in the file-number box because that is the number on its 2024 annual report receipt. If you cannot find the number on your records, run a free Business Entity Search by name and copy the number directly from the result page.
A common edge case is a nonprofit that has merged or been reinstated under a new file number — always use the current active number, not the one from the dissolved predecessor. The most frequent mistake on this field is transposing two digits, and the consequence is that the filing is indexed against the wrong corporation or kicked back as “no entity found.” A persistent misconception is that the federal EIN can substitute for the file number; it cannot, because the Secretary of State does not store EINs.
Item 1: Corporate Name
Item 1 asks for the exact legal name of the corporation as currently on file with the Secretary of State. Print the name in all capital letters in the box, matching every comma, period, ampersand, and corporate suffix from your most recent annual report.
For example, Riverbend Youth Soccer League, NFP writes RIVERBEND YOUTH SOCCER LEAGUE, NFP in Item 1, including the comma and the “NFP” suffix because both appear in the state’s master record. Do not abbreviate “Not For Profit” if the official name spells it out, and do not add “Inc.” if the official record does not have it.
The most common edge case is a nonprofit that recently amended its name on Form NFP 110.30 — use the post-amendment name only if the amendment has been accepted and reflected in the state’s database. The most frequent mistake here is using a “doing business as” name or a fundraising trade name; the consequence is automatic rejection because the registered office is tied only to the legal entity name. A widespread misconception is that a minor punctuation difference will be overlooked by a human reviewer, but the Department’s intake is largely automated against the master record.
Item 2: Address of the Registered Office Currently on File
Item 2 asks for the registered office address currently on record with the state — in other words, the old address you are about to change. Print the full street address, suite or unit number, city, Illinois, ZIP code, and county on the lines provided, exactly as they appear in the state’s database.
For example, Northside Literacy Coalition NFP enters 1422 W. Greenleaf Ave., Chicago, Illinois 60626, Cook County in Item 2 because that is the address showing on its current annual report. Use the full nine-digit ZIP if you have it, but five digits is acceptable.
A common edge case is a nonprofit whose old address is a former board member’s home that was never updated for years — still enter what the state currently shows, not what is true today. The most common mistake is entering the new address in Item 2 by mistake, which makes the filing nonsensical and triggers rejection. The big misconception is that you can leave Item 2 blank if “the state already knows” the old address; the form is read top to bottom and a blank Item 2 is treated as incomplete.
Item 3: Name of the Registered Agent Currently on File
Item 3 asks for the name of the registered agent currently on record — the person or entity you are about to replace, or the same person if you are only changing the address. Print the full legal name as it appears in the state’s record, with the same formatting as on the original Articles of Incorporation or the most recent change.
For example, if Janet Whitaker is the agent of record for Prairie Arts Foundation NFP, the form reads JANET WHITAKER in Item 3. Commercial agents like Illinois Corporation Service Co. are entered exactly as registered, with the corporate suffix.
A common edge case is when the agent of record has died or moved out of Illinois — still list that person here as the current agent, and then list the successor in Item 5. The most common mistake is listing the new agent in Item 3, which scrambles the change of record and forces a corrective filing. A common misconception is that listing a deceased agent is disrespectful or improper, but the state needs the historical record to match before it can replace it.
Item 4: New Address of the Registered Office (If Changing)
Item 4 is where you list the new street address of the registered office inside Illinois. Print the full street address, suite or unit, city, Illinois, ZIP code, and the county on the lines provided. Leave Item 4 blank only if you are not changing the office address at all — for example, if only the agent’s name is changing but the address stays the same.
For example, Maple Grove Community Garden NFP writes 214 N. Main St., Suite 3, Wheaton, Illinois 60187, DuPage County in Item 4 because that is the new physical office of its incoming registered agent. The address must be a street address — P.O. Box 482 is invalid under 805 ILCS 105/105.05.
A common edge case is a virtual-office or coworking address such as a Regus or WeWork suite — these are valid as long as the agent is physically reachable there during normal business hours. The most common mistake is listing a P.O. box, which causes immediate rejection because the registered office must accept hand-delivered service of process. A persistent misconception is that the registered office must be the nonprofit’s principal place of business; it does not, and many nonprofits use their attorney’s office or a commercial agent’s address.
Item 5: New Registered Agent (If Changing)
Item 5 captures the full legal name of the new registered agent. Print the agent’s name in all capitals on the line provided, using a natural-person format (FIRST MIDDLE LAST) for individuals and the exact registered corporate name for commercial agents.
For example, Riverbend Youth Soccer League, NFP enters NORTHWEST REGISTERED AGENT, LLC in Item 5 when it switches to a national commercial agent service, while a small all-volunteer charity might enter MARIA DELACRUZ if the new agent is the board treasurer. Do not list a job title in this box — the agent is a person or an entity, not a role.
A common edge case is naming a law firm; in that case, list the firm’s exact registered name, not an individual partner, unless the partner is being named in their personal capacity. The most common mistake is naming someone who has not actually agreed to serve, and the consequence is that the agent can immediately resign on Form NFP 114.10 and leave the corporation scrambling. The misconception that the registered agent must be a director or officer is wrong — any qualifying Illinois resident or authorized entity may serve.
Item 6: Statement of Authorization and Agent Consent
Item 6 contains the form’s two pre-printed legal statements: that the change was authorized by the board of directors (or by the registered agent in the case of an address-only change made by the agent), and that the new registered agent consents to the appointment. Read both statements carefully — you do not write anything inside the statements themselves, but signing the form below them affirms both.
For example, Prairie Arts Foundation NFP reads Item 6, confirms that its board passed a resolution at its March 12, 2026 meeting authorizing the change, and then proceeds to the signature block. Keep a copy of the board resolution in the corporate minute book even though it is not filed with the form.
A common edge case is a nonprofit whose bylaws require a two-thirds vote rather than a simple majority — the higher threshold controls, and a defective vote makes the filing voidable. The most common mistake is filing without an actual board vote and assuming the executive director’s say-so is enough; the consequence is that a disgruntled board member can later challenge the filing’s validity. The misconception that the agent’s consent must be notarized is false — a signature on the form is sufficient.
Signature Block: Officer and Registered Agent Signatures
The signature block at the bottom requires two signatures in most filings: an authorized officer of the corporation and the new registered agent. Sign in blue or black ink, print the signer’s name, and print the signer’s title (for the officer) on the lines provided, then date the form using MM/DD/YYYY format.
For example, Carlos Mendez, President of Northside Literacy Coalition NFP signs the officer line, prints CARLOS MENDEZ, PRESIDENT, and dates it 04/18/2026, while the new agent Sandra Liu signs the agent line and prints SANDRA LIU below her signature. Both signatures must be original wet-ink signatures unless you are filing through an authorized e-filing channel.
A common edge case is a small nonprofit whose only officer is also the new registered agent — that one person may sign both lines, but each signature must be separate and the title must be shown on the officer line. The most common mistake is a missing date, which counts as an incomplete filing and triggers a rejection. The misconception that a digital signature image pasted into the PDF is acceptable for paper filings is wrong; the Department of Business Services requires wet ink for mailed and walk-in submissions.
Three Filled-Out Examples Using Real Scenarios
The following scenarios show how three different Illinois nonprofits complete Form NFP 114.05 from top to bottom. Each scenario follows one named filer and uses realistic file numbers, addresses, and signatures that you can map onto your own filing.
Scenario 1: Maple Grove Community Garden NFP — Volunteer Charity Moving from a Home to a P.O.-Adjacent Office
Maple Grove is an all-volunteer DuPage County charity whose registered office has been the home of a former board chair for six years. The board has voted to move the registered office to the donated suite of a local accountant, Sandra Liu, who has agreed to serve as the new registered agent.
| Form Section | What Maple Grove Enters |
|---|---|
| File Number | 68423197 |
| Item 1 — Corporate Name | MAPLE GROVE COMMUNITY GARDEN NFP |
| Item 2 — Current Registered Office | 812 Hillcrest Ln., Wheaton, Illinois 60187, DuPage County |
| Item 3 — Current Registered Agent | THOMAS HARGRAVE |
| Item 4 — New Registered Office | 214 N. Main St., Suite 3, Wheaton, Illinois 60187, DuPage County |
| Item 5 — New Registered Agent | SANDRA LIU |
| Item 6 — Authorization & Consent | Pre-printed statements; board resolution dated 03/12/2026 kept in minute book |
| Officer Signature | Maria Delacruz, Secretary, dated 03/20/2026 |
| Agent Signature | Sandra Liu, dated 03/20/2026 |
| Filing Fee | $5.00 check made out to “Secretary of State” |
Scenario 2: Riverbend Youth Soccer League, NFP — Mid-Size Nonprofit Switching to a Commercial Registered Agent
Riverbend is a Lake County youth sports league with 600 players and a part-time executive director. After a service-of-process lawsuit nearly missed its answer deadline because the volunteer agent was on vacation, the board voted to retain Northwest Registered Agent, LLC as a professional service.
| Form Section | What Riverbend Enters |
|---|---|
| File Number | 71558204 |
| Item 1 — Corporate Name | RIVERBEND YOUTH SOCCER LEAGUE, NFP |
| Item 2 — Current Registered Office | 305 E. Grand Ave., Lake Villa, Illinois 60046, Lake County |
| Item 3 — Current Registered Agent | JANET WHITAKER |
| Item 4 — New Registered Office | 7 N. Pinckney St., Suite 100, Chicago, Illinois 60606, Cook County |
| Item 5 — New Registered Agent | NORTHWEST REGISTERED AGENT, LLC |
| Item 6 — Authorization & Consent | Board minutes dated 02/04/2026; commercial-agent service agreement on file |
| Officer Signature | Carlos Mendez, President, dated 02/10/2026 |
| Agent Signature | Authorized signatory for Northwest Registered Agent, LLC, dated 02/10/2026 |
| Filing Fee | $5.00 check from operating account |
Scenario 3: Prairie Arts Foundation NFP — Replacing a Resigning Registered Agent
Prairie Arts received a copy of Form NFP 114.10 in the mail showing that its registered agent of nine years, Robert Klein, had resigned effective 01/15/2026. The board has 60 days to name a successor or face administrative dissolution under 805 ILCS 105/112.35.
| Form Section | What Prairie Arts Enters |
|---|---|
| File Number | 59218046 |
| Item 1 — Corporate Name | PRAIRIE ARTS FOUNDATION NFP |
| Item 2 — Current Registered Office | 118 W. Adams St., Springfield, Illinois 62701, Sangamon County |
| Item 3 — Current Registered Agent | ROBERT KLEIN |
| Item 4 — New Registered Office | 425 S. 7th St., Springfield, Illinois 62701, Sangamon County |
| Item 5 — New Registered Agent | HANNAH OKAFOR |
| Item 6 — Authorization & Consent | Emergency board resolution dated 03/01/2026 |
| Officer Signature | Devon Pierce, Treasurer, dated 03/03/2026 |
| Agent Signature | Hannah Okafor, dated 03/03/2026 |
| Filing Fee | $5.00 money order; filed in person in Springfield to beat the 60-day deadline |
Five named filers — Maria Delacruz, Carlos Mendez, Sandra Liu, Hannah Okafor, and Devon Pierce — appear across these scenarios so you can see how directors, officers, volunteer agents, and commercial agents each interact with the same form.
How to File the Completed Form
The Illinois Secretary of State accepts NFP 114.05 through three channels, and your choice of channel affects how fast the change appears in the public record. Each channel has its own address, fee tender, and proof-of-filing customs that you should match before sealing the envelope or walking up to the counter.
By mail. Send the original signed form and a $5.00 check or money order payable to “Secretary of State” to the Department of Business Services, 501 S. Second Street, Room 350, Springfield, Illinois 62756. Processing time runs about 10 to 15 business days from receipt, and the agency will mail back a stamped file copy if you include a self-addressed stamped envelope. Keep the green USPS certified-mail receipt as proof of timely filing if you are inside a 60-day successor window.
In person in Springfield. Walk the form to the counter at 501 S. Second Street, Room 350, Springfield, Illinois 62756 during business hours, pay the $5.00 fee in cash, check, money order, or credit card with a small surcharge, and walk out with a date-stamped copy in roughly 15 minutes. Same-day filing is the safest channel when you are racing a dissolution deadline.
In person in Chicago. The Chicago counter at 69 W. Washington Street, Suite 1240, Chicago, Illinois 60602 offers identical same-day service and accepts the same payment methods. Plan around the building’s security screening, which can add 20 minutes during peak hours.
Online. As of the most recent revision, NFP 114.05 is not yet a fully self-service e-file on Cyberdrive Illinois, although authorized commercial registered agent services can submit XML batches. Confirm availability the day you file because the agency adds nonprofit forms to the portal periodically.
By fax. Faxed filings are not accepted for NFP 114.05; the Department requires an original wet-ink signature for paper submissions.
Always keep the filed copy with the date stamp in your corporate minute book next to the authorizing board resolution, and email a PDF to your accountant and your attorney within 48 hours.
What Happens After You File
After the Department of Business Services accepts the filing, the change is entered into the master corporate record and becomes searchable through the Business Entity Search within two to three business days for in-person filings and within 10 to 15 business days for mailed filings. Service of process delivered to the old registered agent or old registered office after the effective date is no longer valid against the corporation, which is the entire point of the filing.
The Secretary of State does not issue a separate certificate of change unless you specifically request and pay for a Certificate of Good Standing afterward, which costs $25.00. Most nonprofits do not need the certificate, but lenders, grantors, and the IRS occasionally ask for one, especially during a 501(c)(3) determination renewal.
If your registered office address change reflects a real move of your nonprofit’s headquarters, file IRS Form 8822-B within 60 days to update the EIN address, and update your address with the Illinois Attorney General Charitable Trust Bureau if your nonprofit is registered there. Banks, insurers, payroll vendors, and 990-series filers should also be notified, because mismatched addresses across these systems are a common audit flag.
Watch your mail at the new registered office for the next 12 months, because the Secretary of State sends annual report reminders to that address only. A missed annual report is the second-most-common path to administrative dissolution after a missing registered agent, and the reinstatement fee under 805 ILCS 105/112.45 is significantly higher than the $5 you just paid.
Mistakes to Avoid When Filling Out the Form
Each of the following errors is a real-world rejection reason logged by the Department of Business Services and confirmed in the Business Services filing guidance. Treat this list as a pre-flight checklist.
- Using a P.O. box for the registered office causes immediate rejection because the law requires a physical street address that can accept hand-delivered service of process.
- Listing a non-Illinois address is rejected because the registered office must be inside the state, even for nonprofits with national operations.
- Mismatching the corporate name by adding, removing, or reformatting a comma, suffix, or capitalization causes a name-mismatch rejection that delays the filing by weeks.
- Omitting the corporate file number breaks the agency’s indexing and forces a manual lookup that often ends in rejection.
- Naming a registered agent who has not consented invites an immediate resignation by the named agent and leaves the corporation without an agent.
- Skipping the officer signature voids the filing because no one has actually authorized the change on behalf of the corporation.
- Using a digital signature image on a paper filing is rejected because the Department requires wet ink on mailed and walk-in submissions.
- Sending the wrong fee amount delays processing while the agency mails the check back and waits for a corrected payment.
- Listing the new agent in Item 3 scrambles the change of record and forces a corrective filing for an additional fee.
- Filing the for-profit BCA 5.10/5.20 by mistake wastes time and money because the for-profit form cannot be applied to a nonprofit record.
- Missing the 60-day successor window after an agent’s resignation triggers administrative dissolution proceedings under 805 ILCS 105/112.35.
- Forgetting to update IRS Form 8822-B within 60 days of an address change can trigger penalties under 26 USC § 6707A for related information returns.
Do’s and Don’ts
The do’s and don’ts below come from the Department’s review patterns and from common board-governance pitfalls that surface during filings.
- Do download a fresh PDF of the form every time you file because revision dates change without notice and old revisions are rejected.
- Do confirm the new registered agent’s written consent in writing before naming them on the form, because a surprised agent will resign immediately.
- Do record the authorizing board resolution in the corporate minute book on the same date the form is signed, because a missing resolution is the easiest way for a future board to challenge the filing.
- Do file in person in Springfield or Chicago when you are racing a deadline, because mail processing can stretch past 15 business days during peak season.
- Do keep a stamped file copy and the certified-mail receipt for at least seven years alongside your tax returns.
- Do update IRS Form 8822-B and your charitable-trust registration within 60 days of any real headquarters move.
- Don’t use a P.O. box, a virtual mailbox without a real street address, or an out-of-state address for the registered office.
- Don’t sign the form before the new agent has personally signed and dated their consent line.
- Don’t assume an executive director’s authority replaces a board vote — the Act requires board authorization for the change.
- Don’t mail cash or a starter check; the Department accepts personal checks and money orders but unsigned starter checks are routinely rejected.
- Don’t submit a photocopy of the signature page; the Department requires originals for paper filings.
- Don’t skip notifying your bank, insurer, and grantors after the filing clears, because mismatched address records cause audit flags.
Pros and Cons of Filing on Your Own vs. With Help
Most Illinois nonprofits file Form NFP 114.05 themselves because the form is short and the fee is small, but there are real trade-offs that depend on your board’s experience and your timeline.
Pros of filing on your own:
- Cost savings — you pay only the $5.00 state fee instead of $50 to $300 in attorney or service-company fees.
- Speed — a confident officer can complete and walk in the form the same day, while engaging counsel can add a week.
- Institutional knowledge — handling the filing in-house keeps the board familiar with state compliance habits.
- No third-party data sharing — your nonprofit’s officer and agent details are not routed through a service company’s database.
- Same legal effect — a properly completed pro-se filing has identical legal weight to one prepared by a $400-an-hour lawyer.
Cons of filing on your own:
- Higher rejection risk if you have not filed before and miss a formatting nuance like the corporate name match or the wet-ink rule.
- No malpractice backstop if a deadline is missed, while a registered-agent service or attorney carries professional liability coverage.
- Time burden on volunteer officers who may not enjoy paperwork or have flexible work hours to walk the form to a counter.
- No automated reminders for downstream filings such as the annual report or the IRS Form 8822-B follow-up.
- Weaker audit trail if the corporation lacks a strong minute-book practice, because counsel typically documents authorization formally.
Commercial registered agent services such as Northwest Registered Agent, LLC and CT Corporation charge roughly $100 to $300 per year and will file 114.05 as part of onboarding, which can be worth it for nonprofits with frequent leadership turnover.
Form NFP 114.05 vs. Form NFP 114.10 at a Glance
The two related agent forms confuse first-time filers, so use this 2-column reference to keep them straight.
| Topic | What It Means |
|---|---|
| Form NFP 114.05 — purpose | Corporation files to change its registered agent, registered office, or both |
| Form NFP 114.10 — purpose | Registered agent files to resign from the appointment |
| Form NFP 114.05 — fee | $5.00 paid to the Secretary of State |
| Form NFP 114.10 — fee | $5.00 paid by the resigning agent |
| Form NFP 114.05 — signer | Authorized corporate officer plus new agent |
| Form NFP 114.10 — signer | Resigning agent only |
| Form NFP 114.05 — effect | New agent and/or office is recorded immediately |
| Form NFP 114.10 — effect | Agent’s resignation effective 30 days after filing, starting the corporation’s 60-day clock |
| Governing statute | 805 ILCS 105/105.05–105.10 for both |
FAQs
Do I need to file Form NFP 114.05 if only the registered agent’s address is changing but the agent is the same?
Yes. A change to the registered office address requires a 114.05 filing even when the same person or entity continues serving as the registered agent under the General Not For Profit Corporation Act.
Can a P.O. box be used as the registered office on Item 4?
No. Section 105.05 requires a physical Illinois street address where service of process can be hand-delivered, and a P.O. box on Item 4 causes automatic rejection.
Is the filing fee really only $5.00?
Yes. The current statutory filing fee for Form NFP 114.05 is $5.00, payable to the Secretary of State by check, money order, cash in person, or credit card at the counter.
Do I write the old agent’s name in Item 3 even if the agent has died?
Yes. Item 3 is the historical agent of record, so the deceased agent’s name still goes there to match the master record before being replaced by the successor in Item 5.
Can the new registered agent and the corporate officer be the same person?
Yes. A single person may sign both signature lines if they are both an authorized officer and the newly appointed registered agent, although each signature must be separate.
Do I need to notarize Form NFP 114.05?
No. Illinois does not require notarization for NFP 114.05; original wet-ink signatures from the officer and the new agent are sufficient under the Act.
Can I file Form NFP 114.05 online?
No. As of the most recent revision, NFP 114.05 is generally a paper filing through mail, in-person counters, or authorized commercial-agent batch channels, with periodic portal expansions on Cyberdrive Illinois.
Do I list the corporation’s principal office on Item 4 if it differs from the registered office?
No. Item 4 captures the registered office only, which may be different from the principal place of business and is allowed to be the agent’s office instead.
Is a board resolution required before filing?
Yes. Authorization by the board of directors is required by Item 6 of the form and by 805 ILCS 105/108.05, and the resolution should be kept in the minute book.
Do I have to file IRS Form 8822-B after filing 114.05?
Yes. If the address change is a real move of the nonprofit’s mailing address, IRS Form 8822-B must be filed within 60 days under federal regulations governing EIN responsible-party updates.
Can a foreign nonprofit corporation use Form NFP 114.05?
No. Foreign nonprofits authorized to transact business in Illinois use Form NFP 113.20 instead; 114.05 is restricted to domestic Illinois nonprofit corporations.
What happens if I miss the 60-day window after my agent resigns?
No good outcome — the Secretary of State may begin administrative dissolution under 805 ILCS 105/112.35, requiring reinstatement filings and additional fees to restore good standing.
Do I write “Same” in Item 4 if the address is not changing?
No. Leave Item 4 blank when only the agent is changing; writing “Same” can confuse the intake reviewer and risk a rejection for an ambiguous entry.
Can a registered-agent service sign Item 5 with just a corporate seal?
No. An authorized human signatory of the agent entity must sign by hand on Item 5’s agent signature line, and a seal alone does not satisfy the wet-ink requirement.
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